Department Jobs in Vallejo, CA

Department Administrative Support Coordinator

Biological Sciences

Job #536973

First Review Date : Monday, May 13, 2024

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

Job #536973) Administrative Support Coordinator II, Department ASC, Salary Range : $3,865 - $6,336. Salary typically begins at the beginning of the range. Pay is commensurate with relevant experience. This is a full-time, benefited, non-exempt, 12-month pay plan, permanent position with a one-year probationary period in the Department of Biological Sciences. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at .

Position Summary :

Under the general direction of the Department Chair of the Biological Sciences Department Chair, the incumbent is responsible for the entire specialized clerical / administrative support and coordination to the department and associated areas, including the associated undergraduate programs, facilities, or units. Particular emphasis is in the areas of office coordination and liaison duties, department and program support, personnel administration, and fiscal management. Work is completed independently and involves coordination with staff and student employees.

Key Responsibilities :

Office and Program Support (both independently and as directed by department lead)

• Coordinates the effective operation and administrative function of the department in alignment with best practices and rules and regulations.
• Support reception and reception activity
• Sets work priorities, practices and schedules to ensure that administrative and instructional deadlines are met and conform to department, college, and university policies and procedures.
• Assists students, faculty, staff, and the public in navigating university, college and department processes ranging from basic to complex.
• Works with Department Chairs to host students for fall and spring preview.
• Create, maintain, and purge all current and historical departmental files and records according to retention schedule.
• Maintain the departments’ central mailroom and supply inventory. Order, store, and distribute instructional and office supplies.
• Attend department meetings.
• Coordinate key, phone, work, and other relevant requests for department-controlled offices, workspaces, classrooms, and facilities.
• Research and gather information from both campus and community sources as needed for analyses, reports, (. APBD), presentations, purchases of equipment (., copier) and supplies, etc.
• In coordination with the Department Chair, advertises for, orients, and provides lead work direction student assistants within the office, as needed.
• Facilitates communication of departmental policies and procedures by creating and updating forms and documents to share with students, staff, or faculty, as appropriate.
• Routinely analyzes and evaluates departmental and program processes, developing and implementing systems to enhance efficiency and to respond to identified needs and changing policies.
• Other similar office or program support as needed or assigned.

Budgets and Fiscal Records

Class Schedule Support, Course / Curricular Support, and Student Registration Support

Administrative Personnel Support

Other duties as assigned.

Knowledge, Skills, and Abilities Associated with this Position Include :

Minimum Qualifications :

These entry qualifications would normally be obtained through a high school program, technical / vocational program, or their equivalents combined with several year of related office work experience.

Preferred Qualifications :

Application Procedure : To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button :

Application Deadline : The deadline to submit application materials before first review is 11 : 55 . on Sunday May 12, 2024.

Any inquiries about this recruitment can be directed to

and any questions you have may be submitted to