Document control specialist Jobs in Alexandria, VA

Jefferson is proactively seeking Document Control Clerks to support an anticipated contract.

This role will be Remote or Hybrid depending on the needs of the client, with onsite performance in Washington, DC.

The annual salary is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you'll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Responsibilities :

• Work jointly with agency direct hire personnel to post commercial invoices, Intra-Governmental Payment and Collection (IPAC) transactions, payroll transactions, determine appropriateness for payment, obtain administrative approvals, route documents for ultimate payment.
• Log vouchers into the Phoenix accounting system to provide document tracking for invoices.
• Disseminate and track vouchers routed through ASIST to project officers for administrative approvals.
• Input critical voucher information into Phoenix, as applicable, to permit ultimate payment. Data includes arrival dates, discount dates, invoice amount, periods covered, etc.
• Identify and communicate deficiencies in invoice submissions by vendors and employees. Support the review, analysis, and negotiation of provisional and final indirect cost rate proposals, ensuring allowability, allocability, and reasonableness in accordance with federal cost principles.
• Prepare negotiation objectives and conduct in-depth cost / price analyses, including review of expense pools, allocation bases, and business volume forecasts.
• Maintain indirect cost rate official files; ensure accuracy and completeness of documentation in agency systems.
• Coordinate with auditors, legal counsel, and other functional specialists to resolve audit findings and recommendations related to indirect costs.
• Provide technical guidance to COs and AOs on indirect cost rate application and compliance.
• Monitor provisional indirect rate performance, perform trend analysis, and recommend adjustments as needed.
• Support policy development and interpretation on cost principles, indirect rates, and related areas.

Required Qualifications :

Benefit Overview :