Editorial assistant Jobs in Alexandria, VA

Description

In AAAS's gold open access journal Science Advances , Editorial Coordinators (ECs) play a wide range of critical roles in the processing of the individual manuscripts that comprise the journal each week. ECs work collaboratively with a team of Senior Editorial Coordinators, Editorial Associates, and Editorial Managers to process manuscripts from submission to end publication, serving as points of contact and problem-solvers for internal editorial and production staff as well external editors, authors, and reviewers. To achieve their goal of maintaining rapid, high-quality processing of manuscripts, ECs interact with external authors, editors, and reviewers on a daily basis by answering questions, assisting with the peer review process, and ensuring quality of final galley proofs. They also communicate and coordinate with internal staff and vendors to identify and help address problems so that manuscripts move smoothly through the review and production system according to institutional standards and guidelines. ECs are responsible for managing submissions for 6-8 Deputy Editor groups.

Help us ignite the next era of science.

What You'll Do

• Serving as direct point of contact for 6-8 Deputy Editor groups, workload dependent
• Processing new submissions, revised submissions, and accepted manuscripts for Deputy Editor groups
• Processing appeals for Deputy Editor groups
• Sending outstanding reviewer reminders
• Answering general editorial inbox queries related to assigned manuscripts (author status queries, reviewer queries, merging accounts, technical issues, other)
• Attending weekly staff meetings, POD meetings, bi-annual DE / AE meetings
• Writing cover captions, feature article image blurbs, and social media posts (opportunity with tenure)
• Transmitting final papers and reviewing galley proofs (potential opportunity with tenure)

Minimum Requirements

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by December 17, 2025 . Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview.

The anticipated initial rate of compensation for this position is $48,000 per year. AAAS currently provides the following benefits for this position : paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer

The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS enter into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

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Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.