Entry level administrative assistant Jobs in USA

Summary :

The Administrative Assistant will be responsible for administratively supporting the clinic Director as needed and requested. Responsibilities will include all aspects of a medical administrative assistant and office procedures in numerous programs of the clinic. and handling information requests. The ideal candidate can manage a large, diverse workload and prioritize tasks in a fast-paced environment.

Duties :

• Administrative Support : Provide general administrative support to managers and employees, including managing schedules, organizing meetings, and handling correspondence.
• Communication : Serve as the first point of contact for visitors and phone inquiries, ensuring a professional and welcoming environment, working with insurance companies with prior authorizations, filling in at patient registration and assisting with front end office.
• Document Management : Prepare, edit, and distribute internal and external communications, such as memos, emails, reports, and presentations. Maintain organized filing systems for both physical and digital documents.
• Office Management : Assist in daily office needs, manage office supplies, and ensure the office environment is well-maintained and conducive to productivity. Physical Demands
• Regularly required to stand, talk and hear
• Frequently required to sit and walk; use hands to finger, handle, or feel; and reach forward with hands and arms.
• Fine Motor Skills
• Visual acuity

Qualifications :

High school diploma and / or GED equivalent; post-secondary degree preferred Valid driver's license 2+ years of experience as an Administrative Assistant or similar role Proficient with medical office procedures and medical knowledge is preferred Proficient with using standard office equipment Proficient with Microsoft Office products including Word, PowerPoint, and Excel Excellent interpersonal, communication, and organizational skills Ability to successfully pass all pre-employment requirements including a drug / alcohol test and background investigation Must have updated Immunization (IZ) record and annual Tuberculosis skin test is required

Work Type : Permanent, Full