Entry level archivist Jobs in USA

Special Collections & University Archives, UCF Libraries :

Special Collections & University Archives houses the Libraries' most unique and rarest items from the 12th century to present day. The department's diverse subject areas include African Americana, Artists' Papers, Book Arts & Typography, Botany, Caribbean West Indies, Civil War, Floridiana, Literary Papers, Political Papers, the Space Program, and Travel and Tourism as well as the history of the University of Central Florida / Florida Technological University. Holdings include monographs, manuscripts, maps, photographs, ephemera, moving images, audio recordings, artifacts, and fine art. The department's new gallery space showcases our unique collections through rotating themed exhibitions.

The Opportunity :

UCF University Libraries is now accepting applications for an Archivist within Special Collections & University Archives! Working independently under the general supervision of the department head, the Special Collections & University Archives Archivist oversees accessioning, arranging, describing, and maintaining the department's manuscript and archival holdings consisting of all media types (records, manuscripts, audio-visual, photographs, print material, born-digital, art, etc.) using appropriate software including ArchivesSpace and Alma. The Archivist is responsible for creating and maintaining electronic location tools that aid in storing and retrieving the department's holdings. The position also provides reference service and research assistance for the collections and hires and trains student workers, interns, and volunteers working with department holdings.

Responsibilities :

Manages the highly specialized accessioning process for departmental special collection and archival holdings. Sets processing priorities in consultation with the department head. Appraises, surveys, processes, arranges, and describes manuscript and archival collections to complex professional standards. Creates appropriate finding aids, including EAD markup, and performs appropriate preservation functions.

Oversees and manages the department's use of ArchivesSpace and Alma. Creates and maintains electronic tools to manage the retrieval and storage of department resources. Manages department monograph, serial, print, and ephemeral holdings.

Trains, coordinates, and oversees students, interns, and volunteers working with department holdings.

Provides reference services, instruction sessions, and training to university faculty, staff, students, and the public. Assists with duplication, reproduction, and publication requests. Engages in outreach activities, contributes to the department website and social media accounts, and curates, designs, and installs exhibits.

Works with cataloging department coordinating cataloging of department materials.

Minimum Qualifications :

High School Diploma or Equivalent and 4+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Click here for more information

Preferred Qualifications :

Experience in processing manuscript / archival collections, including in arrangement, description, and online access using professional standards.

Experience working with ArchivesSpace, including accessioning, and creating and publishing finding aids and knowledge or experience with EAD, XML, and other metadata schemas.

Knowledge of and / or experience with current standards for manuscript and archival description such as DACS and RDA.

Knowledge of a wide range of collection formats found in special collections and archives including manuscript collections, organizational records, digital holdings, rare books, and artifacts.

Bachelor's degree in History, Public History, Museum Studies, or other applicable subjects.

Degree or coursework in library science or archival studies.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you'll play an integral role at one of the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you'll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you'll have countless rewarding experiences that go well beyond a paycheck.

Working at UCF has its perks!UCF offers :

Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

Paid time off, including annual and sick time off and paid holidays

Retirement savings options

Employee discounts, including tickets to many Orlando attractions

Education assistance

Flexible work environment

And more...For more benefits information, view the UCF Employee Benefits Guide .

Dive into our Total Rewards Calculator to discover the diverse selection available to you, giving you a glimpse into the benefits that together shape your comprehensive rewards package at UCF.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

LI-ONSITE

Department

University Libraries - Operations

Work Schedule

Monday - Friday; 8 : 00 am - 5 : 00 pm

Type of Appointment

Regular

Expected Salary

23.33 to Negotiable

Job Posting End Date

03-27-2025-12-00-AM

Veteran's Preference :

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans' Preference, please visit http : / / hr.ucf.edu / files / VeteransPreference.pdf

Equal Employment Opportunity Statement :

The University of Central Florida is an Equal Opportunity / Affirmative Action Employer including Disabled / Vets. Click on UCF's Equal Opportunity Statement to view the President's Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9 : 00 a.m. to 5 : 00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.