Entry level event planner Jobs in Alexandria, VA

Our museum client in Washington, DC, is looking for an experienced Event Planner to join their team on a 12-month contract. This position is 40 hours a week and will require you to be on-site at the museum for events throughout the month.

The ideal candidate will have experience managing in-person and virtual events, including conferences, exhibitions, VIP visits, etc.

Duties of the Event Planner

Plan and execute in-person and virtual events (e.g., ceremonies, conferences, VIP visits, exhibition openings)

Manage logistics : venues, contracts, staffing, equipment, decor, transportation

Coordinate with internal departments and external partners

Ensure branding alignment and approval for all event elements

Develop event documentation : folios, staffing plans, reports

Conduct site visits and troubleshoot during events

Maintain vendor relationships and event records

Represent Special Events in interoffice meetings and working groups

Manage space booking software

Review and approve space requests; troubleshoot scheduling issues

Maintain documentation and track assignments

Facilitate governance and operations meetings

Assist in leading biannual working group discussions

Manage system enhancements and stakeholder follow-through

Requirements of the Event Planner

A minimum of 5 years of event management experience

Bachelor's degree

CMP certification is highly preferred

Proficiency in platforms like Zoom and Streamyard

Experience managing significant in-person and virtual events

Citizenship is required

In this position, you may have access to client or customer systems, confidential and / or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.

Benefits

Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental / vision / term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.

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