Events assistant Jobs in Phoenix az

Events Manager

The ASU Foundation (ASUF) fosters partnerships between ASU and like-minded individuals, corporations and foundations who believe in ASU’s mission and provide resources for ASU to manifest its charter into meaningful impact.

The events manager will plan and execute high-quality strategic donor / prospect events. Responsibilities will include planning event logistics, administrative duties, budgeting and continual communication with colleagues and vendors throughout the event planning process.

What you'll do :

• Manages and coordinates development and stewardship events including but not limited to football initiatives, presidential trips, engagement programs and donor recognition events
• Interacts and builds partnerships with ASUF development teams, foundation initiatives, engagement programs, donor relations, ASUEP, President’s office, and university leaders and event partners to advance ASU Foundation events
• Completes event planning forms for all events and projects as assigned and plans and coordinates site visits
• Creates and monitors special event budget and timeline, and assists with vendor payments, monthly expense reports, and management of events master calendar
• Assists with coordinating and managing Eventbrite for the ASU Foundation events team; troubleshoots issues as needed
• Prepares appropriate background and support documents including bios, event briefs, event summaries, budget estimates / actuals, etc. for events team, partners, vendors and leadership
• Schedules Zoom calls and / or meetings, coordinates logistics and prepares event materials for meetings as required
• Manages inventory of event supplies and replenishes as needed for events including name badges, name tents, disinfectant supplies, pens, pencils, decor, etc.
• Builds and maintains databases / records of information for event planning resources
• Plans and coordinates venue site visits
• Completes budget estimates and update with post-event actual costs
• Manages vendor payments and monthly expense reports
• Assists with management of events master calendar
• Coordinates the event registration process including creating registration links for invites, tracking and communicating RSVPs, printing name badges, and scheduling staff / volunteers for onsite event check-in support
• Coordinates and creates RSVP lists, registration data and seating assignments
• Supports events team in sourcing new vendors
• Stays current on event polices and procedure in the events industry and across the university
• Organizes and reconciles event project files
• Other duties as assigned

What you'll need :

Relevant qualifications :

Benefits :

At ASU Enterprise Partners :

We serve.

We serve the faculty and staff of ASU to bring them resources so they can do all the great things that they do.

We innovate.

We’re always looking for new ideas, new solutions, new approaches and new ways to address the challenges facing ASU.

We engage.

We engage our donors, philanthropists, investors and partners, connecting them to ASU and helping them share their time, talent and treasure.

We care.

When we serve, innovate and engage, it shows that we care — about faculty, staff, donors, fellow employees and other partners as we bring resources to ASU.

ASU Enterprise Partners and its subsidiaries is an equal opportunity employer that is firmly committed to promoting justice, equity, diversity, and inclusion within our organization and throughout our sphere of influence. Because we embrace a spirit of innovation and achievement, we will endeavor to maximize the talent and potential of all employees, directors, and volunteers through bold and strategic action aimed at building success and a sense of belonging. All employees are expected to act in good faith to support these actions and to not impede the efforts of others to build a just, equitable, diverse, and inclusive organization.

ASU Enterprise Partners is an Equal Opportunity Employer