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Executive administrative assistant Jobs in Glendale, AZ

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Executive administrative assistant • glendale az

Last updated: 8 hours ago

Executive Administrative Assistant

Western Alliance BankPhoenix, AZ
Full-time

Executive Administrative Assistant.As an Executive Administrative Assistant you’ll provide a wide range of administrative support to bank executives.You’ll take a strategic approach to proactively ... Show more

Administrative Assistant

Sunrise SystemsPhoenix, Arizona, United States
Full-time
Quick Apply

Job Title: Administrative Assistant II.Duration: 6 Months of Contract.Assists callers and in-person customers by looking up and relaying information regarding their assigned attorney as well as upc... Show more

Court Administrative Assistant

TPI Global (formerly Tech Providers, Inc.)Phoenix, AZ, US
Full-time
Quick Apply

Position Title: Court Administrative Assistant.Location: Phoenix, AZ 85003 - 100% Onsite.Expected Duration of Project: Anticipated length of engagement: 2–3 month.Provides administrative supp... Show more

Executive Assistant

Kolbe CorpPHOENIX, AZ
Full-time

Benefits Offered to Kolbe Employees.Since 1975, Kolbe Corp has been on a mission to help people and organizations use their instinctive strengths to achieve what they care about most.Millions of pe... Show more

Bookkeeper/Administrative Assistant

Capstone Realty ProfessionalsPHOENIX, AZ, US
$21.00 hourly
Full-time

Capstone Realty Professionals is a very active, locally owned, real estate team in the Phoenix metro area assisting clients with buying, selling and managing residential real estate.Our experience ... Show more

Executive Assistant

Bootz & Duke Sign CompanyPhoenix, AZ, US
$28.00 hourly
Full-time

We are seeking an exceptional Operations & Executive Assistant to serve as the trusted right hand to the owner of a growing commercial sign company.This is a high-impact role for someone who is... Show more

Administrative Assistant - PetSmart Charities

PetSmartPhoenix, Arizona, United States
Full-time

PetSmart Charities is a mission-driven nonprofit committed to making the world a better place for pets and all who love them.With over $600 million granted to organizations across the U.Puerto Rico... Show more

Administrative Assistant

KellyPhoenix, Arizona, US
Temporary

We are seeking a detail-oriented Administrative Assistant to join our team in Phoenix, AZ.This onsite, warehouse-based role focuses on the organization, retention, and management of member medical ... Show more

Administrative Assistant

PrideStaffPHOENIX, ARIZONA, US
$18.00 hourly
Full-time +1

We are thrilled to announce a new Administrative Assistant opportunity! PrideStaff, a nationally recognized staffing company, has been given the chance to assist a top employer.Are you currently wo... Show more

Administrative Assistant

TRC Total Renal Care IncPhoenix At Home
Part-time

Suite 110, Phoenix, Arizona, 85018, United States of America.We encourage fun, on and off the clock.Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills ... Show more

Administrative Assistant (Hybrid)

RR DonnelleyPhoenix, Arizona, United States
$17.74 hourly
Full-time

We are seeking a detail oriented and service-driven .In this role you will support a growing group of 80+ investment bankers – by managing their expense reports, providing phone supp... Show more

Administrative Assistant

Insight GlobalPhoenix, AZ, US
Full-time

Must-Haves: 2–5 years of experience in project coordination or logistics Construction industry background (underground preferred, open to above-ground) Highly organized with strong multitasking ski... Show more

 • Promoted

Administrative Assistant 3

Expert Technology ServicesPhoenix, AZ, United States
Full-time
Quick Apply

Job Summary (Administrative Assistant 3):</b><br /> <br /> - Perform complex administrative tasks for the Accounts Receivable Unit within the Office of Accounts Receivable and Col... Show more

Executive Assistant

LHHPhoenix, AZ, United States
Full-time

Senior Executive Assistant | Strategic Partner To VP Of HR.Not Your Typical Executive Assistant Role.Thinks like a business operator.Moves fast without losing precision.Anticipates needs before the... Show more

Administrative Assistant

iTrade PayPhoenix, AZ, US
$18.00 hourly
Full-time

Administrative Assistant Job Description.We are looking for a multi-tasker administrative assistant to bring a positive vibe to the office.Our ideal candidate is a master in organization and c... Show more

Administrative Assistant I

Baker Concrete Construction, IncPhoenix, AZ, US
Full-time

Achieve more in your career with the nation’s leading specialty concrete contractor.At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers... Show more

Administrative Assistant

PrideStaffPHOENIX, ARIZONA
$18.00 hourly
Full-time
Quick Apply

We are thrilled to announce a new Administrative Assistant opportunity! PrideStaff, a nationally recognized staffing company, has been given the chance to assist a top employer.Are you currently wo... Show more

 • Promoted

Administrative Assistant

ABM IndustriesPhoenix, AZ, US
Full-time

ABM Industries is seeking a detail-oriented and proactive bilingual CCPC Administrative Assistant Team Lead to provide comprehensive administrative support to the TSMC CCPC team at the Phoenix TSMC... Show more

Administrative Assistant - Entry Level

Child & Family Support ServicesPhoenix, Arizona
$18.50 hourly
Full-time
Quick Apply

Child & Family Support Services (CFSS) is accepting applications for Full-time Administrative Assistant in our Phoenix Office.The Administrative Assistant will open and close the office and be ... Show more

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Executive Administrative Assistant

Executive Administrative Assistant

Western Alliance BankPhoenix, AZ
30+ days ago
Job type
  • Full-time
Job description

Job Title:

Executive Administrative Assistant

Location:

Biltmore

What you'll do:

As an Executive Administrative Assistant you’ll provide a wide range of administrative support to bank executives. You’ll take a strategic approach to proactively anticipate needs while helping to move the business forward by solving problems, managing multiple business priorities and executing deliverables efficiently and effectively. In a dynamic, fast-paced environment, you’ll leverage exceptional communication, collaboration and professionalism across all levels within the Bank as you keep a pulse on business needs and help enhance the efficiency of the executive team.
  • Provide organized and detail oriented executive administrative support, including but not limited to managing calendars, scheduling travel arrangements, coordinating meetings and events, independently handling emails, data entry, expense report management, and other projects as assigned. Use discretion and judgment to prioritize, follow-up and execute schedules and deliverables.
  • Leverage technology and tools to assist in delivering business initiatives and daily administrative support more efficiently. Compile data and prepare presentations, spreadsheets, documents and reports for management.
  • Serve as a liaison and extension of the executive team while providing superior customer service to handle and resolve complex requests and problems effectively. Apply confidentiality and sound decision making when responding to internal and external stakeholders, escalating issues when necessary.
  • May lead and develop a team; responsible for hiring, coaching, performance management, training and development.
  • Travel Management: Oversee comprehensive travel management including planning and coordinating itineraries, booking accommodation and transportation, and ensuring seamless travel experiences.
  • Meeting Prep: Prepare agendas, presentations, and briefing materials; take succinct meeting notes and track follow-up action items.
  • Event Planning: Plan and coordinate events, both on-site and off-site, including all logistics, catering, communications, guest lists, meeting objectives, etc.
  • Support special projects, leadership initiatives, and ad hoc requests as needed
  • Facilities & Vendor Management: Oversee the physical office space, act as the liaison with facilities, coordinating repairs, and manage vendor relationships (e.g., IT, catering, & office supplies).
  • Inventory Control: Monitor and replenish office supplies, kitchen snacks & beverages, and equipment.
  • Onboarding & Workspace Setup: Coordinate seating assignments, desk setups and key management, and manage seating chart.

What you'll need:

  • 6+ years of related experience in Administrative Support or similar field.
  • Bachelor's degree or equivalent experience required.
  • Advanced knowledge of Microsoft Office including, Word, Excel, PowerPoint, and Outlook; experience with Zoom, Teams, and Oracle preferred.
  • Advanced organizational skills and attention to detail.
  • Demonstrated ability to maintain a high level of confidentiality and discretion.
  • Advanced speaking and writing communication skills.
  • Track record of impeccable organizational and time management skills.
  • Ability to work independently and as part of a team
  • A high degree of professionalism, discretion, and the ability to juggle competing priorities without losing accuracy.
  • Strong problem-solving skills and attention to detail.
  • Own the full office experience—ensuring for a professional, welcoming, and always “ready” environment.
  • Experience thriving in fast-paced, high-accountability environments
  • Occasional travel required.

Benefits you’ll love:
We offer all the important things you'd want — like competitive salaries, an ownership stake in the company, medical and dental insurance, time off, a great 401k matching program, tuition assistance program, an employee volunteer program, and a wellness program. In addition, you’ll have the opportunity to bolster your business knowledge, learning the ins and outs of how successful companies operate and manage their finances, giving you invaluable hands-on experience to help grow your career!