Executive administrative assistant Jobs in Philadelphia, PA

Temp-to-perm opportunity in University City! Looking for an Executive Assistant to serve as a trusted point of contact and provide administrative and project support to a non-profit organization. This is a hybrid job based in Philadelphia. The ideal candidate will have experience in C-suite, Board of Directors support, calendar management, and ability to work in MS Office, especially in PowerPoint design. If you're ready to take charge of administrative and operational efficiency, acting as an influential member of a team, apply today.

Essential Functions :

• Manage calendars, schedule / arrange meetings, and represent the department to internal and external clients.
• Process invoices, receipts, and documents, as related to expense reports.
• Manage scheduling, correspondence, and documentation for Board meetings.
• Prepare expense and credit reports, manage mail, perform copying, faxing, filing, correspondence, and arrange travel.
• Coordinate meetings, programs, events, or conferences (facilities, caterers, invitations, speakers, budget, etc.)
• Manage contacts / other data in the CRM platform and generate reports, correspondence to donors, and other documents.
• Provide leadership to the broader administration team.
• Facilitate and attend staff meetings to promote communication and execution of goals.

Qualifications :

Note : Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

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PHILLYAFT