Executive administrative assistant Jobs in Tulsa, OK

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

Are you an organized, detail-oriented professional looking to play a key administrative role within an office? We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our technical teams. In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. You will collect, review, update, and analyze data and prepare correspondence and other materials.

Responsibilities include :

Greeting visitors professionally, maintaining visitor logs, and ensuring a welcoming environment.

Receiving and directing incoming phone calls ensuring prompt message delivery.

Coordinating and organizing business meetings, travel arrangements, and other activities.

Working closely with internal staff to update and maintain business files and documentation and review project reports for accuracy and completeness.

Reviewing, updating, and retrieving information in systems such as project files, contact lists, and team schedules.

Working with project managers to compile, format, and prepare contracts, letter agreements and utilize firm software to establish project structure.

This role is based in our Tulsa office with in-person attendance expected Monday through Friday.

Qualifications

You bring to the team :

Associate degree in business or a related area preferred

Strong communication skills

Ability to contribute and work well on a team

Skills in organizing and writing, paying strong attention to details

Develops and fosters effective professional relationships internally and externally

Exhibits good interpersonal and problem-solving skills

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll :

Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)

Engage in work that has a positive impact in communities

Receive an excellent 401(k) match

Participate in a wellness program promoting balanced lifestyles

Benefit from a bonus system that rewards performance

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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