Executive administrator Jobs in USA

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Job ID

73878

Location

Remote

Full / Part Time

Full Time

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JOB POSTING

Please Note : For full consideration for interview, all applicants are required to complete the following supplemental questions. Responses to these questions will be provided during the application process.

1. How many years of experience do you have providing direct support to an executive-level leader (Vice President level and above or Vice Chancellor level and above)?

2. Are you able to travel domestically up to 25% of the time?

3. How many years of experience do you have working in an entirely remote organization?

4. How many years of experience do you have using Microsoft Outlook to manage an Executive leader's calendar?

5. How many years of experience do you have using Microsoft PowerPoint to develop engaging presentations for an Executive leader?

6. How many years of experience do you have using Microsoft Excel to create formulas to support an Executive Leader's financial decisions?

This position works remotely requiring a telecommuting agreement and adherence to the UCSC Telecommuting / Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting / remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11 : 59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11 : 59 p.m. on the IRD. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is : 11-06-2024

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Smarter Balanced Assessment Consortium (SBAC) is a public agency supported by 13 members (states and territories). Through the work of thousands of educators, Smarter Balanced created an online assessment system aligned to the Common Core State Standards (CCSS), as well as tools for educators to improve teaching and learning. Smarter Balanced is housed at the University of California Santa Cruz (UCSC) Silicon Valley Extension.

The work of Smarter Balanced is guided by the belief that a high-quality assessment system can provide information and tools for teachers and schools to improve instruction and help students succeed - regardless of disability, language, or subgroup. Smarter Balanced involves experienced educators, researchers, state and local policymakers, and community groups working together in a transparent and consensus-driven process.

Smarter Balanced staff have a profound commitment to UCSC's Principles of Community including embracing diversity, equity, and inclusion.

UCSC Extension provides professional training that reflects the academic rigor of the University of California and the hands-on, roll-up-your-shirtsleeves practicality of Silicon Valley culture. Developed with guidance from key industry leaders and academic experts, Extension's certificate programs match the economic demands of your industry, from engineering to business, education to bioscience. The University of California reviews and approves UCSC Extension courses and programs for academic content, merit, and instructor qualifications. Many courses can be applied toward degree programs or may be eligible for professional certificates and licenses.

More information can be found at https : / / smarterbalanced.org

JOB SUMMARY

The Executive Administrator provides administrative oversight of organization operations in Smarter Balanced. The incumbent serves as a key advisor overseeing administrative services while helping to establish strategic goals, operational objectives, and work plans. The Executive Administrator delegates assignments across the organization related to operations and planning and is responsible for preparing, administering, and directing resources. Success in this role requires ingenuity, discretion, and flexibility.

APPOINTMENT INFORMATION

Budgeted Salary : $77,000 - $98,285 / year. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility : Full benefits

Schedule Information :

Employee Classification : Career appointment

Job End Date : None

Work Location : Remote

Union Representation : Non-Represented

Job Code Classification : 007377 (Administrative Officer 3)

Travel : Up to 25% of the time

JOB DUTIES

35% - Administrative Operations

25% - Executive Projects

25% - Communication

15% - General Administration

REQUIRED QUALIFICATIONS

PREFERRED QUALIFICATIONS

SPECIAL CONDITIONS OF EMPLOYMENT

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at : https : / / compliance.ucsc.edu / campus-safety-compliance / annual-reports / .

This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO / AA

The University of California is an Equal Employment Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination