Executive assistant Jobs in Anchorage, AK

Purpose of Position :

The Executive Assistant is responsible for providing administrative and executive support to the executive team. This individual will be working with teams across a variety of corporate functions and serve as a key point of contact for internal and external communications. As an adjunct executive team member, maintaining confidentiality is key.

Educational Requirements :

High school graduate or GED equivalent

Bachelor’s Degree preferred or over three years of position-related experience

Experience and Background :

Minimum of 3 years related experience preferred

Experience in Microsoft Office Suite-Particularly Excel, Outlook, and Teams

Requirements :

Valid State ID, Driver’s License or government-issued ID

Must pass a pre-hire drug test, breath alcohol test, physical evaluation, fit-for-duty test and background check

Excellent organizational skills and attention to detail

Strong writing ability to draft documents and review contracts

Time management skills to (re)prioritize efficiently

Extensive knowledge of office administration, clerical procedures, and recordkeeping

Excellent customer service skills as a key representative of the company

Must thrive in solving complex problems involving various sources of information

Good communication skills, ability to speak, read and write English

Ability to adhere to strict policy and procedures per company and OSHA requirements

Essential Functions :

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Prepare written communication, documents, and presentations using various methods across Microsoft Office Suite

Track documentation requiring executive team review and approval

Maintain recordkeeping system for executive team in coordination with applicable operations teams and IT

Coordinate communication between executive team and internal / external parties; serve as liaison when needed

Compile research reports including data set compilation and analysis as needed

Assist in bid preparation and submittal

Maintain executive(s) schedules including planning meetings, conferences, and travel

Welcome and direct visitors on behalf of senior staff

Special event planning including management

Perform administrative tasks and special projects as assigned