Executive assistant Jobs in Cleveland, OH

Executive Assistant to the Chief Executive Officer

Location : Walton Hills Corporate Headquarters

Reports To : Chief Executive Officer & Chief People Officer

Company Overview

We are a market-leading provider of commercial roofing and specialty building services, with a reputation for delivering high-quality, comprehensive exterior restoration solutions. Backed by decades of technical expertise, an unwavering commitment to safety and craftsmanship, and a bold growth strategy through acquisition, we are scaling nationally to build the future of building envelope services.

Our mission is to create lasting structures and enduring partnerships — blending operational excellence, technological innovation, and a people-first culture to drive long-term success.

Position Overview

Extera Building Solutions is seeking a proactive, polished, and highly organized Executive Assistant to the CEO to provide direct support to our Chief Executive Officer and serve as a critical operational and strategic partner. This high-visibility role is ideal for a motivated professional who thrives in a dynamic environment, exercises sound judgment, and brings a high level of discretion, communication, and executive presence to the office of the CEO.

As a trusted extension of the CEO’s office, the Executive Assistant will manage administrative operations, drive internal communications, coordinate with the Leadership Team, and execute high-priority projects. This position requires an individual capable of anticipating needs, navigating ambiguity, and managing competing priorities with professionalism and confidentiality.

Key Responsibilities

• Act as a strategic and administrative partner to the CEO, aligning day-to-day activities with broader business objectives.
• Manage complex calendar operations, travel logistics, meeting planning, expense reporting, and information flow for the CEO.
• Organize and facilitate internal leadership meetings, including preparing agendas, taking minutes, tracking action items, and ensuring timely follow-up.
• Serve as a liaison between the CEO and internal / external stakeholders, upholding executive-level communication standards and professionalism.
• Prepare high-impact presentations and communication materials for Town Halls, Board Meetings, and leadership updates.
• Lead planning and execution of corporate meetings and events, coordinating all logistics including venues, travel, technology, and materials.
• Support employee engagement efforts through planning touchpoints, recognition moments, and internal correspondence.
• Manage special projects on behalf of the CEO, ensuring execution aligns with strategic priorities and timelines.
• Maintain an in-depth awareness of organizational priorities, proactively surfacing issues and opportunities to the CEO.
• Ensure seamless office operations, including hospitality for guests, handling sensitive documentation, and coordinating with departments on operational needs.

Qualifications

Education & Experience

Skills & Attributes

Key Competencies

WORKING CONDITIONS :

The employee may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

DISCLAIMER :

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position