Executive assistant Jobs in College Station, TX

Job details

We are partnering with a prestigious engineering firm in Bryan / College Station to find an experienced and highly organized Executive Assistant. The ideal candidate will possess a Bachelor's degree and have a minimum of 3-5 years of experience as an Executive Assistant, preferably within a technical or engineering environment.

Responsibilities :

Administrative Support : Provide comprehensive administrative support to senior executives, including managing schedules, organizing meetings, preparing correspondence, and handling confidential information with discretion.

Calendar Management : Efficiently manage and coordinate executive calendars, ensuring all appointments, meetings, and events are scheduled, updated, and communicated effectively.

Communication : Serve as the primary point of contact between executives and internal / external stakeholders. Handle communications promptly and professionally.

Travel Arrangements : Coordinate and book travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring seamless travel experiences for executives.

Documentation : Prepare and edit documents, reports, and presentations. Ensure all materials are accurate and submitted within deadlines.

Meeting Coordination : Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.

Project Management : Assist in the planning and execution of various projects and initiatives, tracking progress and ensuring timely completion.

Office Management : Oversee office operations, maintain office supplies, and ensure a well-organized and efficient work environment.

Data Management : Maintain and update records, databases, and filing systems, ensuring easy retrieval and confidentiality of information.

Special Projects : Undertake special projects and assignments as directed by executives, demonstrating flexibility and a proactive approach.

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

6+ years of experience.

Education : Bachelors

Experience : 1-4 years

Qualifications :

Education : Bachelor???s degree required.

Experience : Minimum of 3-5 years of experience as an Executive Assistant, preferably in an engineering or technical environment.

Skills : Exceptional organizational and time-management skills. Strong written and verbal communication abilities.

Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and other office technologies is a plus.

Professionalism : High level of professionalism and integrity. Ability to handle confidential information with discretion.

Interpersonal Skills : Excellent interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders.

Problem-Solving : Strong problem-solving skills and the ability to anticipate needs and provide solutions.

Apply today!

wka123

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We are partnering with a prestigious engineering firm in Bryan / College Station to find an experienced and highly organized Executive Assistant. The ideal candidate will possess a Bachelor's degree and have a minimum of 3-5 years of experience as an Executive Assistant, preferably within a technical or engineering environment.

Responsibilities :

Administrative Support : Provide comprehensive administrative support to senior executives, including managing schedules, organizing meetings, preparing correspondence, and handling confidential information with discretion.

Calendar Management : Efficiently manage and coordinate executive calendars, ensuring all appointments, meetings, and events are scheduled, updated, and communicated effectively.

Communication : Serve as the primary point of contact between executives and internal / external stakeholders. Handle communications promptly and professionally.

Travel Arrangements : Coordinate and book travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring seamless travel experiences for executives.

Documentation : Prepare and edit documents, reports, and presentations. Ensure all materials are accurate and submitted within deadlines. ...

Meeting Coordination : Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.

Project Management : Assist in the planning and execution of various projects and initiatives, tracking progress and ensuring timely completion.

Office Management : Oversee office operations, maintain office supplies, and ensure a well-organized and efficient work environment.

Data Management : Maintain and update records, databases, and filing systems, ensuring easy retrieval and confidentiality of information.

Special Projects : Undertake special projects and assignments as directed by executives, demonstrating flexibility and a proactive approach.

Working hours : 8 : 00 AM - 5 : 00 PM

Skills :

6+ years of experience.

Education : Bachelors

Experience : 1-4 years

Qualifications :

Education : Bachelor???s degree required.

Experience : Minimum of 3-5 years of experience as an Executive Assistant, preferably in an engineering or technical environment.

Skills : Exceptional organizational and time-management skills. Strong written and verbal communication abilities.

Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and other office technologies is a plus.

Professionalism : High level of professionalism and integrity. Ability to handle confidential information with discretion.

Interpersonal Skills : Excellent interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders.

Problem-Solving : Strong problem-solving skills and the ability to anticipate needs and provide solutions.

Apply today!

wka123

Show lessShow more

key responsibilities

Administrative Support : Provide comprehensive administrative support to senior executives, including managing schedules, organizing meetings, preparing correspondence, and handling confidential information with discretion.Calendar Management : Efficiently manage and coordinate executive calendars, ensuring all appointments, meetings, and events are scheduled, updated, and communicated effectively.Communication : Serve as the primary point of contact between executives and internal / external stakeholders. Handle communications promptly and professionally.Travel Arrangements : Coordinate and book travel arrangements, including flights, accommodation, transportation, and itineraries, ensuring seamless travel experiences for executives.Documentation : Prepare and edit documents, reports, and presentations. Ensure all materials are accurate and submitted within deadlines.Meeting Coordination : Organize and coordinate meetings, conferences, and events, including preparing agendas, taking minutes, and following up on action items.Project Management : Assist in the planning and execution of various projects and initiatives, tracking progress and ensuring timely completion.Office Management : Oversee office operations, maintain office supplies, and ensure a well-organized and efficient work environment.Data Management : Maintain and update records, databases, and filing systems, ensuring easy retrieval and confidentiality of information.Special Projects : Undertake special projects and assignments as directed by executives, demonstrating flexibility and a proactive approach.

experience

1-4 years

skills

6+ years of experience.

qualifications

Education : Bachelor's degree required. Experience : Minimum of 3-5 years of experience as an Executive Assistant, preferably in an engineering or technical environment. Skills : Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Technical Proficiency : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with project management software and other office technologies is a plus. Professionalism : High level of professionalism and integrity. Ability to handle confidential information with discretion. Interpersonal Skills : Excellent interpersonal skills with the ability to build and maintain relationships with internal and external stakeholders. Problem-Solving : Strong problem-solving skills and the ability to anticipate needs and provide solutions.

education

Bachelors