Executive assistant Jobs in Colorado Springs, CO

Job Description

Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more — we can innovate, invest, inspire and integrate our capabilities to transform the future.

At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We’re creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We’re erasing boundaries and forming partnerships across industries and around the world. We’re advancing spacecraft and the workforce to fuel the next generation. And we’re reimagining how space can connect us, ensuring security and prosperity.

Join us in shaping a new era in space and find a career that's built for you.

Our facility in Littleton, CO has an opportunity for an Executive Administrative Assistant to join our mission. In this role you will be responsible for a full range of moderate to complex administrative work assignments supporting the Commercial Civil Space (CCS) Director of Deep Space Exploration (DSE) and as well as the DSE Senior Leaders. In addition, this position will support and provide back up to the CCS Science, Weather & Commercial VP Executive Administrative Assistant, as well as support and partner with the Executive Administrative Assistants within the CCS Line of Business (LOB). Also, this position will lead project and financial management of DSE Employee Stakeholder Events. The position is a challenging one requiring that you multi-task effectively in a high paced environment and demonstrate a high level of initiative and tact in managing email, telephone calls, and other requests.

Summary of key duties for this position : In this role

you will...

• Maintain calendar, arrange meetings, make travel arrangements, processing expense reports, ordering office supplies
• Ensure all correspondence is accurate, complete and properly handled. Serving as the professional interface with executive level leaders and customers.
• Utilize standard software (e.g. MS Office Applications, SharePoint, Internet) to compose correspondence, spreadsheets, PowerPoint charts and Lockheed Martin unique software (e.g. Concur) for managing expense reports
• Assure detail in tasks, provide updates, and status tasks to meet deadlines
• Determine priorities in regards to non-routine situations and remedy commitments to maximize leadership efficiency
• Coordinating special events such as small and large group meetings and conferences, processing visitors in VisitLM, and submitting catering requests. For the purpose of planning and management of leadership off site meetings you will travel occasionally.
• Being point of contact for all desk moves within Building 720 Integrated Robotics Facility (IRF) and Building 730 Advance Computer Lab (ACL); working closely with Managers in other DSE buildings on campus and off campus to maintain employee coordination
• Managing the flow and handling of confidential, sensitive and proprietary information
• Performing additional special assignments as required

Our employees working in this level of position typically have 3 years or more of professional administrative experience.

Benefits of Employment :

Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Here are some of the benefits you can enjoy :

Desired skills