Executive assistant Jobs in Glendale, AZ

Company Description :

Meade Engineering is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade Engineering, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you!

Job Description :

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to our CEO. This position requires flexibility, discretion, and the ability to handle a dynamic workload, including urgent requests and after-hours availability as needed. The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively.

Job Duties :

• Provide flexible, on-demand administrative support to the CEO, ensuring seamless executive operations.
• Manage complex scheduling, including coordinating meetings, appointments, and correspondence.
• Serve as a liaison between the CEO and internal / external stakeholders, ensuring effective communication and follow-ups.
• Coordinate and oversee executive-level meetings, including agenda preparation, note-taking, and follow-up on action items.
• Conduct research, compile reports, and assist in preparing presentations.
• Handle confidential information with discretion and professionalism.
• Manage office and personal tasks, including expense reporting, document organization, and special projects.
• Assist with office operations and ensure coordination between departments for executive-related activities.
• Collaborate with Office Coordinator to oversee office organization, including ensuring meeting spaces and workspaces are well-prepared for executive use.
• Act as first level supervisor to the administrative assistant to promote mentorship, guidance, professional development and efficiency.
• Participate in quarterly travel with executive team to support strategic initiatives, client engagements, and off-site meetings.

Minimum Qualifications :

Benefits :

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of medical premiums covered by the employer, short and long-term disability insurance, life insurance, a 401(k), vacation time, paid holidays off, and yearly performance-based bonus eligibility.

MEI is an Equal Employment Opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, veteran status, or any other protected characteristic under applicable laws. We believe in equal employment opportunities for all and encourage individuals from all backgrounds to apply.