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Executive assistant Jobs in Miami, FL

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Executive assistant • miami fl

Last updated: 4 days ago

Office Manager/Executive Assistant

UpshopMiami, FL, United States
Full-time

Office Manager/Executive Assistant.Office Manager/Executive Assistant to CEO.Location: Miami, FL (Full-time, in-office) Role Type: Full-Time.Upshop powers smarter store operations for retailers by ... Show more

Assistant to the Executive Dean

Barry University, Inc.Main Campus,Miami Shores
Full-time

The Assistant to the Dean position is in person Monday through Friday from 9AM to 3PM.The position provides administrative and operational support to the Executive Dean Office in achieving objectiv... Show more

Remote Executive Assistant

ZirtualMiami, FL, US
Remote
Full-time
Quick Apply

Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs.Our Executive Assistants are committed to d... Show more

Executive Assistant

South Florida Autism Charter SchoolHialeah, FL, US
$50,000.00 yearly
Full-time

Tamara Moodie, Founder & CEO of South Florida Autism, Inc.Executive Assistant to support the leadership and operations of multiple nonprofit, educational, and personal business entities.This role r... Show more

Onsite Tax Executive Assistant

Carrie Rikon & AssociatesMiami, FL, US
$70,000.00 yearly
Full-time
Quick Apply

Onsite Tax Executive Assistant.We are looking for an Onsite Tax Executive Assistant for our Miami Accounting office.K plus overtime at time and a half plus benefits.The ideal candidate will exhibit... Show more

Executive Assistant/ Operator

TheKickAssistantMiami, Florida, United States
Full-time
Quick Apply

Miami, FL (Full-Time, In-Office).If you are someone who waits for instructions, this role is not for you.Operate as the Executive's Right Hand.Manage and prioritize calendar, inbox, and communicati... Show more

Executive Personal Assistant

MAHLER PRIVATE STAFFINGCoconut Grove, FL, US
$150,000.00 yearly
Full-time

Executive Personal Assistant | Family Office & CEO Support.We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family.This hybrid ... Show more

Transaction Coordinator & Executive Assistant

ONE Sotheby's International RealtyMiami, FL, US
Full-time
Quick Apply

The Transaction Coordinator & Executive Assistant plays a key role in supporting a top-producing luxury real estate team at ONE Sotheby’s International Realty in Coconut Grove.This position is ... Show more

Executive Assistant Law Firm

Legal Search SolutionsMiami, FL
Permanent

Executive Assistant Opportunity for you! .An exciting new position in Miami has just become available.This Big Law Firm is looking for a Legal Executive Assistant for one of their Senior Partners a... Show more

Executive & Personal Assistant (Founder Support)

ScaleJetMiami, Florida, United States
Remote
Full-time
Quick Apply

Our client, an international e-commerce company with a strong presence in the U.Executive & Personal Assistant to support the Founder with both personal and business-related responsibilities.This r... Show more

Executive Assistant

Universal Travel ConciergeMiami, FL, US
$40,000.00–$50,000.00 yearly
Full-time
Quick Apply

Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel & Tourism industry.In t... Show more

Executive Personal Assistant

C-SUITE ASSISTANTSMiami Beach, FL, United States
Full-time

Executive Personal Assistant to HNW Principal, Family Office, Miami Beach, Florida.A busy HNW principal who runs a family office is seeking an exceptional Executive Personal Assistant to serve as h... Show more

Executive Assistant

CRHMiami, FL, US
Full-time

CRH is a leading global diversified building materials group, employing over 75,800 people at more than 3,160 locations in 29 countries.CRH is the leading building materials company in North Americ... Show more

Executive Account Assistant

Park 6 LogisticsMiami, Florida, United States
$47,000.00 yearly
Full-time

Park 6 Logistic is seeking a highly organized and detail-oriented.This role is ideal for a proactive individual who enjoys coordinating administrative functions, maintaining client relationships, a... Show more

Assistant Executive Director

The Arbor CompanyMiami, FL
Full-time

Independent Living, Assisted Living and Memory Care in Miami, FL.We honor individuality and celebrate each person’s unique life through deep connections with our residents and families.We create de... Show more

Human Resources Specialist / Executive Assistant

TraxMiami, FL, United States
Full-time

Human Resources Specialist / Executive Assistant.TRAX USA Corp is a leading aviation software company seeking a highly motivated Human Resources Specialist / Executive Assistant.This role supports ... Show more

Executive Assistant to the CEO

Nation SecurityMiami, FL, US
Full-time
Quick Apply

We are seeking a highly organized, professional, and discreet .Executive Administrative Assistant.Chief Executive Officer (CEO), who is based out of our Miami headquarters.This is a vital, hig... Show more

Executive Assistant

East Ridge Nursing and RehabMiami, FL
Full-time

East Ridge Nursing and Rehab -.East Ridge Village is seeking an Executive Assistant! .The Executive Assistant provides support and is responsible for various clerical functions, such as report... Show more

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Office Manager/Executive Assistant

Office Manager/Executive Assistant

UpshopMiami, FL, United States
5 days ago
Job type
  • Full-time
Job description

Office Manager/Executive Assistant

Miami, Florida

Office Manager/Executive Assistant to CEO

Location: Miami, FL (Full-time, in-office) Role Type: Full-Time

Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.

Role Overview

Upshop is seeking a highly effective Executive Assistant to support the CEO and oversee day-to-day operations of our Miami office.

This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEOoptimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholderswhile also maintaining a high-functioning office environment for a growing team.

Key Responsibilities

Executive Support

  • Manage and prioritize the CEO's calendar, ensuring alignment with business priorities
  • Coordinate travel, logistics, and meeting preparation
  • Prepare materials for leadership, board, and external meetings
  • Track and drive follow-up on key action items and initiatives
  • Serve as a point of coordination across stakeholders while maintaining strict confidentiality

Office Operations

  • Oversee daily operations of the Miami office (~40 employees)
  • Manage vendors, facilities, and office services
  • Ensure a professional, efficient, and well-maintained work environment
  • Coordinate onsite meetings, events, and leadership visits
  • Support onboarding and in-office employee experience in partnership with HR
  • Manage office-related budgets and expenses

Qualifications

  • 5+ years of experience supporting senior executives, preferably at the CEO level
  • Strong organizational, prioritization, and problem-solving skills
  • High level of professionalism, discretion, and attention to detail
  • Ability to operate independently and manage multiple priorities
  • Excellent communication and stakeholder management capabilities

Preferred Experience

  • Experience in a high-growth SaaS or technology environment
  • Prior responsibility for office operations or workplace management

What Success Looks Like

  • CEO time is optimized and aligned to highest priorities
  • Strong execution and follow-through across key initiatives
  • Miami office operates efficiently with minimal disruption
  • Employees and visitors experience a well-run, professional environment

Why Join Upshop

  • Direct exposure to executive leadership
  • High-impact role with broad organizational visibility
  • Opportunity to help shape a growing office and team