Executive assistant Jobs in Phoenix, AZ

Job Description

Scheduling : Monday - Friday | 8 AM - 5 PM

Job Summary :

The Executive Assistant will provide high-level administrative, operational, and financial support to the executive leadership team within a transport logistics company. This position plays a critical role in ensuring the smooth coordination of executive activities, supporting daily transport operations, managing financial documentation, and facilitating effective communication across departments. The ideal candidate will be proactive, detail-oriented, and skilled in logistics administration, bookkeeping, and executive support within a fast-paced transportation environment.

Key Responsibilities :

• Manage and maintain executive schedules, meetings, travel arrangements, and appointments.
• Prepare correspondence, reports, presentations, and other professional documents for internal and external stakeholders.
• Support transport logistics operations by tracking loads, scheduling deliveries, and coordinating with dispatch, drivers, and clients.
• Utilize Oracle NetSuite (or similar ERP system) for data management, reporting, and expense tracking.
• Perform bookkeeping and financial support tasks, including invoice processing, reconciliations, and expense reports.
• Maintain accurate logistics documentation.
• Coordinate communication between executives, department heads, and drivers.
• Track key performance indicators (KPIs) and assist in preparing executive reports for logistics and transport efficiency.
• Manage confidential business information with discretion and professionalism.
• Organize company meetings, prepare agendas, and document meeting minutes.
• Maintain organized filing systems for company and transport records.

Required Skills :

Required Qualifications :