Executive assistant Jobs in Scottsdale, AZ

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

YOUR NEXT OPPORTUNITY:

The Executive Assistant provides high-level administrative and operational support to the Vice President of People and Senior Directors, enabling them to operate efficiently and remain focused on strategic priorities. This role serves as a trusted partner, managing executive schedules, communications, and complex administrative workflows while exercising sound judgment, discretion, and proactive problem-solving. The Executive Assistant may also coordinate work across administrative staff, support cross-functional initiatives, and help streamline processes that enhance leadership effectiveness within the People organization.

WHAT YOU'LL DO:

Executive & People Operations Support

• Provide high-level administrative and operational support to the Vice President of People, enabling focus on organizational strategy, talent outcomes, and leadership effectiveness.

• Prepare, edit, and manage executive‑level documents, presentations, and materials, many of which involve highly sensitive employee, leadership, or organizational information, with discretion and sound judgment.

• Maintain secure, organized digital records and documentation related to People leadership initiatives, executive materials, and confidential personnel matters.

Calendar, Meetings & Rhythm of Business

• Manage complex calendars and scheduling for People leadership, balancing competing priorities and ensuring alignment with strategic goals and organizational rhythms.

• Coordinate travel and logistics for leadership meetings, off sites, and conferences, ensuring seamless planning and execution.

• Support People leadership meetings by assisting with agenda preparation, materials distribution, note-taking, and tracking follow‑ups as appropriate.

Executive Communications & Stakeholder Partnership

• Draft, edit, and proofread communications on behalf of the VP of People, ensuring clarity, professionalism, and alignment with organizational values and tone.

• Serve as a trusted point of contact between People leadership and key internal and external stakeholders, facilitating communication, prioritizing requests, and resolving routine issues independently.

• Exercise discretion in managing sensitive inquiries related to employees, leaders, organizational changes, and People programs.

Cross‑Functional Coordination

• Partner closely with leaders and teams across HR, Legal, Finance, Talent, DEI, and the broader organization to coordinate initiatives, meetings, and timelines.

• Support execution of People programs, leadership initiatives, and change efforts by ensuring strong coordination, communication, and follow‑through.

Reporting, Analysis & Presentations

• Prepare executive-ready reports, summaries, and briefing materials related to People initiatives, talent metrics, and organizational activities, requiring research, synthesis, and interpretation of data.

• Develop polished presentations and materials for leadership meetings, executive reviews, and People‑related communications.

Policy, Process & Continuous Improvement

• Support the interpretation and administration of People policies, programs, and procedures within established guidelines, applying independent judgment and escalating appropriately.

• Identify opportunities to improve administrative workflows, tools, and processes that enhance efficiency, confidentiality, and the overall effectiveness of the People organization.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

• Computer, filing, and 10-key skills required

• Attention to detail is necessary; strong analytical skills favored

• Identify and meet customers' expectations and requirements

• Strong organizational, record-keeping, and follow-up skills

• Remarkable level of discretion and interpersonal skills to handle sensitive and confidential matters and documentation

• Advanced computer and Microsoft Office skills (Outlook, Word, Excel, etc.); Oracle preferred

• Prioritize and manage multiple tasks, changing priorities as necessary

• Work under pressure and adapt to changing requirements with a positive attitude

• Oral and written communication skills as required for the position.

• Self-motivated, proactive and an effective team player

• Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

WHAT YOU BRING TO US:

• Bachelor's degree preferred

• Minimum 10 years' previous administrative support experience, preferably in a construction environment

• Can be a combination of education, training, and relevant experience

TRAVEL:

• 10- 20%

WORKING CONDITIONS:

• General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning

• Noise level is usually low to medium; it can be loud on the jobsite.

• We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

• Occasional lifting of up to 30 lbs.

YOU Matter - Our Benefits

• ESOP - Employee Stock Ownership

• 401 K

• Annual bonus program based upon performance, profitability, and achievement

• 17 PTO days per year plus 10 paid holidays

• Medical, Dental, Vision Insurance

• Term Life, AD&D Insurance, and Voluntary Life Insurance

• Disability Income Protection Insurance

• Pre-tax Flexible Spending Plans (Health and Dependent Care)

• Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.

Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.