Executive assistant office manager Jobs in Alexandria va

Job Description

McBride seeks a proactive, detail-driven professional with a passion for guiding and aligning elite teams as part of the Air Force's most dynamic and cutting-edge acquisition organization to be our next Executive Assistant & Office Manager . This is a unique opportunity to play a central role in national defense by ensuring that operations run smoothly for the Program Executive Office of Command, Control, Communications and Battle Management (PEO C3BM).

This is a full-time position at the Pentagon that requires on-site work 5 days a week.

Responsibilities

As the Executive Assistant and Office Manager, you will manage a broad range of senior-level administrative responsibilities while creating a positive, mission-focused experience for all staff and stakeholders. PEO C3BM is composed of approximately 3,000 Airmen, Civil Servants and Contractors in nearly a dozen locations across the country. Your ability to keep the PEO's senior leaders organized and aligned will drive the success of those 3,000 people.

Duties include, but not limited to :

• Calendar & Schedule Management : Coordinate scheduling in Microsoft Outlook for senior leaders to ensure alignment with mission priorities. This includes coordinating high-level meetings in the Pentagon and at other locations in the United States.
• Networking : The Pentagon doesn't come with a user's manual. You will apply strong interpersonal and relationship-building skills to develop effective networks and meet PEO objectives.
• Official Travel Planning : You may coordinate travel plans using the Defense Travel System (DTS).
• Correspondence : You will work with the Executive Officer to review, format, and route incoming and outgoing correspondence for clarity, accuracy, and compliance with standards.
• Personnel Support : You help in-process and out-process people who join and leave the organization. This includes maintaining rosters and coordinating access for facilities, software platforms and IT equipment.
• Office Management : You will oversee and shape PEO-wide administrative processes by aligning a team of six administrative support personnel at the Pentagon and at Hanscom Air Force Base. Your expert guidance will ensure consistent, high-quality execution across the enterprise.
• Liaison : You will serve as the communication hub between the General's office, senior staff, other DoD organizations, and external stakeholders.

Requirements

Qualifications

Citizenship : Must be a US citizen

Minimum Required Qualifications

Clearance : Top Secret with SCI eligibility

Education : Bachelors Degree

Years of Experience : At least 10 years of professional experience that includes successful work supporting Executive Level leaders in support of critical missions.

Technical Skills

Interpersonal Skills

Additional Information

Location : Washington DC

Travel : 10%

Benefits

Benefits