Executive director Jobs in Rochester, MN

We are seeking a highly organized and proactive Executive Assistant to support the leadership team in daily operations, tenant relations, compliance tracking, vendor coordination, and administrative duties. This role is dynamic and hands-on, requiring both in-office and in-the-field work, with site visits making up anywhere from 10% to 50% of the role depending on business needs. Responsibilities involve written, phone, and in-person interactions to effectively manage tenant concerns, vendor relations, and leadership support. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced property management environment. This person loves to problem solve and is extremely proactive, always finding the next way to assist their leadership team! Compensation & Benefits :

• Salary $50,000-$55,000
• Health, dental, and vision benefits
• Paid time off (PTO) and holidays Responsibilities : Operations & Administrative Support :
• Manage emails, phone calls, chat communications, and in-person inquiries for the leadership team.
• Schedule and coordinate meetings, property inspections, and vacant unit checks .
• Track and organize expired vs. issued documents, permits, and compliance records .
• Oversee spreadsheet management for tracking rental properties, leases, and financial data.
• Review and document police / fire reports .
• Maintain and update property management software, including Buildium, HappyCo, Guesty, Airbnb, and Melds. Property Management Assistance :
• Support move-ins, move-outs, and rental inspections .
• Assist with security deposit processing and compliance .
• Ensure timely follow-ups on maintenance requests and track Melds .
• Monitor short-term (STR) and long-term (LTR) rentals , including public areas, facilities, and exterior maintenance.
• Oversee snow removal, lawn care, and general property upkeep .
• Organize and track inventory and supply PAR levels for multiple properties. Tenant & Compliance Management :
• Ensure late fee compliance tracking and lease audits .
• Track rental extensions, modifications, and permits .
• Handle tenant escalations, including lease violations and pay-or-quit notices .
• Assist in emergency on-call support and fire safety inspections. Vendor & Facility Coordination :
• Maintain strong relationships with vendors, including scheduling services and processing invoices.
• Oversee storage management, vendor procurement, and facility turns coordination. Leadership & Investor Relations :
• Support P &L tracking, investor communications, and owner administration .
• Assist with contract negotiations and asset oversight .
• Work with city officials, utility representatives, and property management advocates.
• Plan and coordinate company events, city council meetings, and advocacy efforts. Qualifications :
• 2+ years of experience in executive support, property management, or real estate administration.
• Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and property management software (Guesty, Airbnb, HappyCo, Melds, etc.) .
• Exceptional organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills .
• Ability to maintain confidentiality and professionalism at all times.
• Strong problem-solving skills with the ability to handle escalations and emergencies.
• Experience working with vendors, tenant relations, and compliance tracking is a plus. Preferred Qualifications :
• Background in real estate, property management, or executive-level administrative support .
• Familiarity with city council meetings, investor relations, and legal compliance in property management.
• Previous experience using Buildium for property management is a strong plus . Compensation : $50,000 - $55,000 yearly
• Operations & Administrative Support :
• Manage emails, phone calls, chat communications, and in-person inquiries for the leadership team.
• Schedule and coordinate meetings, property inspections, and vacant unit checks.
• Track and organize expired vs. issued documents, permits, and compliance records.
• Oversee spreadsheet management for tracking rental properties, leases, and financial data.
• Review and document police / fire reports.
• Maintain and update property management software, including Buildium, HappyCo, Guesty, Airbnb, and Melds.Property Management Assistance :
• Support move-ins, move-outs, and rental inspections.
• Assist with security deposit processing and compliance.
• Ensure timely follow-ups on maintenance requests and track Melds.
• Monitor short-term (STR) and long-term (LTR) rentals, including public areas, facilities, and exterior maintenance.
• Oversee snow removal, lawn care, and general property upkeep.
• Organize and track inventory and supply PAR levels for multiple properties.Tenant & Compliance Management :
• Ensure late fee compliance tracking and lease audits.
• Track rental extensions, modifications, and permits.
• Handle tenant escalations, including lease violations and pay-or-quit notices.
• Assist in emergency on-call support and fire safety inspections.Vendor & Facility Coordination :
• Maintain strong relationships with vendors, including scheduling services and processing invoices.
• Oversee storage management, vendor procurement, and facility turns coordination.Leadership & Investor Relations :
• Support P&L tracking, investor communications, and owner administration.
• Assist with contract negotiations and asset oversight.
• Work with city officials, utility representatives, and property management advocates.
• Plan and coordinate company events, city council meetings, and advocacy efforts.

Compensation :

50,000-$55,000 per year