Executive Jobs in Charlotte, NC

Executive Assistant

Location -Charlotte, NC

Duration - Temp to Hire / Direct Hire

Max Pay - $34.37 / HR

Our client is looking to hire an Executive Assistant to provide direct support to the Global Client Solutions, Real Estate, and Fund-Investor Relations teams. The ideal candidate must be a self-starter and demonstrate excellent follow-up skills. The role includes some Office Manager duties, such as inventory management of office supplies and pantry items, as well as partnering with internal facilities colleagues for office related issues.

ESSENTIAL RESPONSIBILITIES

• Extensive coordination and

scheduling of complex internal and external meetings and conference calls, video conference meetings utilizing Outlook calendar for senior level Professionals; includes arranging for any catering and document distribution

Outlook Calendar items on behalf of the Professionals, informing them of meeting changes and keeping them on schedule throughout the day

Schedule meetings and conference rooms as necessary using company protocol

domestic and international travel (air, ground, and lodging), both business and personal; manage payment and maintain real time tracking of meeting and itinerary changes

cash and AMEX expense reports using Concur

copy / print jobs that will entail high volume output, binding (GBC machine), and distribution to relevant recipients

Maintain documents , records, reports in a discreet and confidential manner

back-up support and a high level of collaboration across teams to other Executive Assistants including all administrative tasks , including managing inbound calls, preparing documents, coordinating meetings etc.

weekly pipeline in Excel

NDA process

QUALIFICATIONS

Bachelors Degree strongly preferred, but not required

5+ years of experience as an Executive / Administrative Assistant supporting a team of professionals in a fast-paced environment

financial services a plus

Travel coordination domestic & international

MS Word, Excel, PowerPoint, Outlook, WebEx, Concur

general administrative duties , ad-hoc projects

multiple calendars , scheduling appointments, and screening incoming calls

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated

Los Angeles county

to the extent our customers

require

a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.