Executive personal assistant Jobs in Seattle, WA

Job Description

Job Description

Join Our Team & Make a Real Impact!

Do you value meaningful work that truly makes a difference? Are you ready to bring your passion and expertise to a team that cares just as much about each other as we do about our members? If you’re looking for more than just a job - a place to grow, contribute, and be valued - you’ve found it!

At Dental Health Services, collaboration isn’t just a buzzword - it’s how we thrive. As an Employee-Owned company , every team member plays a vital role in shaping our success and delivering outstanding specialized healthcare.

Come be a part of something bigger. Your unique skills, ideas, and dedication will help drive innovative, people-first dental health solutions . Let’s build a healthier future - together.

Job Summary

The Executive Assistant is responsible for providing high-level administrative and clerical support to an assigned executive(s) at the executive level (CEO, COO, CFO, etc.). May also perform duties in support of the Board of Directors as assigned.

Essential Responsibilities

• ls responsible for supporting the day-to-day work and operations of his / her assigned executive(s) including but not limited to the following essential functions :
• Develops, compiles and maintains informational and analytical reports on various functions and operations throughout the Company.
• Be responsible for heavy project support calendar management, requiring interaction with both managers and other employees, internal and external entities including, but not limited to consultants and vendors.
• Coordinates a variety of complex executive meetings on behalf of the assigned executive(s) and / or members of the Board of Directors.
• Assists with the development of presentation materials, informational documents and other similar materials.
• Respond to phone, e-mail and other requests on behalf of the assigned executive(s) and directing all inquiries to the appropriate executive, department, or specific personnel.
• Review and summarize a variety of reports and documents; prepare background documents and outgoing mail as necessary.
• Maintain master and executive meeting calendars; maintain and update databases as necessary; may book travel and hotel arrangements as necessary.
• Manages retention policy.
• Manages special projects as necessary.
• Oversight of office / facilities for security and assets.
• Performs general office duties including word processing, spreadsheets, filing, etc.
• Supports Key Groups and Dental Offices on as needed basis
• May assist in the preparation of materials for the Board of Directors.
• Performs any and all additional duties as requested and directed for this position. (Note : duties, responsibilities and performance and expectations may change at the discretion of the Company.)

Basic Qualifications

Experience

Education

License, Certification, Registration

Additional Requirements

Position Details

We look forward to having you on our team!