Executive secretary Jobs in Hartford, CT

Overview

Performs a variety of independent administrative support in addition to a wide range of customer service-related duties. Schedules patients manages multiple calendars schedules surgical / infusion procedures. Designs analyzes and coordinates master and other schedules. May direct special projects and / or the work of other employees work study students floats temporary help volunteers etc.

Responsibilities

• Answers telephone screens and directs calls gives directions and takes messages.
• Schedules patients manages calendars schedules surgical procedures ancillaries rotaries and coordinates deposition scheduling.
• Designs analyzes and coordinates master and other schedules.
• Maintains tracks and sends charts. May provide scribing and other administrative support to clinical staff.
• Types letters memoranda manuscripts grants etc. Composes and edits correspondence.
• Creates forms and spreadsheets tables charts databases and slides.
• Performs file / record management functions prepares / constructs charts / departmental patient records and obtains new medical record numbers.
• Completes and processes a variety of reports forms reimbursements etc. Obtains authorizations and pre-certifications.
• Conducts on the job training for new staff members and gives input into performance appraisals. Directs the work of other employees work study students floats temps volunteers and others.
• Creates agendas and takes minutes for meetings.
• Coordinates conferences / meetings and make travel arrangements.
• Performs budget tracking and record keeping procedures. Addresses billing concerns and solves patient billing issues. Maintains account / fund bookkeeping and provides input into budget preparation. Maintains petty cash collects money from patients and performs balancing and cash-out functions. Reviews billing sheets.
• Prepares grants and negotiates outside contracts.
• Performs other duties as required or assigned.

Qualifications

Required Licensure / Certifications

Required Experience :

Senior IC

Key Skills

Typing,Clerical Experience,Microsoft Word,Office Experience,Microsoft Powerpoint,Calendar Management,Filing,Administrative Experience,Epic,Microsoft Outlook Calendar,Phone Etiquette,Word Processing

Employment Type : Full-Time

Experience : years

Vacancy : 1