Facilities coordinator Jobs in Scottsdale, AZ

Exceed the expectations of our residential mortgage borrowers & business partners through superior service, simple processes, and effective communications.

We deliver on this mission by empowering our employees by encouraging and recognizing superior performance and innovative solutions, by promoting teamwork and divisional cooperation.

The successful candidate will Facilitate and Coordinate all activities relative to Facilities Operations and Occupancy including :

• Local building physical site management and service response in a variety of areas including Security, Maintenance, Breakroom Equipment / Supplies, Employee Onboarding / Offboarding and wherever building assistance is required.
• Responsible for smooth, efficient, and cost-effective management of the following areas : Ensuring safe and secure building operations including oversight of Security team greeting employees, customers, vendors, and visitors and providing badges, guidance, and / or contacting appropriate parties.Communicating with property manager, business units, and employees for service requests, outages and responses, and incident management.Office SuppliesCoffee / Breakroom ManagementMaintain, fill and order supplies for all breakrooms throughout each day. Escalate any issues with landlord or vendorsSecurity – managing camera and card readers, timely badge activation, deactivation, reporting, etcProject management for floorplan changes, moves, etc.Space planning and reportingMoves / adds / changes coordination with business leaders, IT, etc.Vendor management including purchase order creation, payment tracking, etc.Track New Hires and prior to start date provides the following : Clean workstation for new hireSets out Facilities Welcome LetterProvides black waste and blue recycling containersEnsures cubicle name signage is in place and 2 sets of keys in workstation pedestal locksMonitor and respond to employee-reported facilities issues and requests for assistance by opening tickets, notifying impacted groups, escalating as needed, and tracking tickets through resolution. Assist with ticketing / work orders at other locations.Serve as point of contact to on-site vendors including breakrooms, Iron Mountain, janitorial, etc.Security- ensure all security protocols are followed and maintained. Coordinate with building management on badge activations and terminationsUpdate and maintain site floorplan showing seat assignments, occupancy, group names. Provide monthly reporting on occupancy metrics.Manage and issue security badges, parking passes and space assignments, ADA accommodations, sit to stand desks, etc.Breakrooms- Ordering, receiving, stocking, distribution, and inventory management of supplies.
• Assist with coordination and communication of emergency evacuation procedures and drill coordination.
• Track Facilities related expenses. Reconcile vendor invoicing to ensure accuracy and resolve billing issues. Provide support to Accounts Payable and assist with invoice processing as needed.
• Provide remote coverage and backup for other site locations, as needed.
• Perform other duties as assigned.

Skills & abilities

The successful candidate needs :

Education & experience

Hours & System Requirements

While this description is intended to be an accurate reflection of the position’s requirements, it in no way implies / states that these are the only job responsibilities. Management reserves the right to modify, add or remove duties and request other duties as necessary.

LI-EM2

Company Perks :

Company Benefits :

Newrez NOW :