Municipal Property Assessment CorporationTo be determined, ON, Ontario, CA
4 days ago
Job description
Job Description
What makes you great for this role?
You are a team player who can coordinate and analyze workflow within the Facilities Management & Fleet Operations portfolio.
We have :
A team of highly skilled, dedicated, and collaborative staff to work with
Leadership that supports you
An enterprise that embraces change
A work environment that has flexible work locations (including remote), hours of work and overall employee wellness support
You have :
Completion of post-secondary education in a related field, with a focus in Interior Design, Project Management, Facilities Management, and / or Architectural Technology or related field
A minimum of three (3) years’ experience in commercial office design, project management, or facilities management / administration
Demonstrated ability to maintain confidentiality
Proficient in the use of a computer and software applications such as MS Office 365 Suite, SAP and MS Teams
Knowledge of budget forecasting, invoicing, reconciliation and coding with familiarity of procurement documents
Understanding of facility and furniture work setting models and maintenance, and basic health and safety knowledge
Excellent communication skills with the ability to organize, prioritize and work effectively
Valid ‘G’ Class Driver’s License
Nice to have :
Completion of at least one recognized industry certification (i.e. BOMA, IFMA, AMPC, WELL, Fitwel, LEED, NAFA)
Knowledge of the Ontario Building Code, Accessibility of Ontarians with Disabilities Act, physical security, life safety principles, fire prevention / protection, emergency preparedness principles and standards, and / or business continuity planning and principles
Working knowledge of AutoCAD, Archibus, GIS Mapping, Google Sketch-up, and / or Adobe Photoshop
What you will do :
Meet with site stakeholders to determine facilities related requirements
Act as the main contact person for maintaining furniture, fixture and equipment inventory for all facilities
Maintain floor plans of assigned MPAC office sites
Administer and maintain the department’s database and filing systems ensuring accuracy of data entry with file retention practices
Coordinate all office relocation operational tasks ensuring issues are identified and addressed
Ensure office and facilities supply and safety kit levels are maintained
Coordinate signed agreements and parking passes for staff
Action recommended Joint Health & Safety Committee and / or Site Contact initiatives to comply with Occupational Health and Safety and other Provincial Regulations
Fulfill assigned role in Business Continuity Planning (BCP) if invoked
Coordinate with property management for all small-scale facility changes and maintenance / repairs
Coordinate scheduled fleet vehicle maintenance visits, recalls, breakdowns, roadside assistance, insurance slips updates, and claims with the insurance company