Description

This posting has been re-opened and if you have already applied, you are still being considered and will not be able to apply to this posting again.

Perform a variety of administrative and clerical functions, including providing assistance to Fleet Management customers and personnel, processing of accounts payable, and entering and retrieving data from Fleet Management software. Serve as the Secretary for the Division’s Safety Committee.

Duties

The following duty statements are illustrative of the essential functions of the job and do not include other non-essential or marginal duties that may be required. The County reserves the right to modify or change the duties or essential functions of the job at any time.

• Receive, scan, verify, process, and data enter a high volume of invoices initiated by the Fleet division into the County financial system.
• Prepare purchase order requests in the County Enterprise Buyers Procurement (SAP / EBP) system.
• Call vendors to obtain invoices when necessary. Answer and respond to inquiries from vendors verifying payment using the County financial system.
• Perform receptionist duties for the Fleet division. Greet vendors, co-workers and customers and give proper direction to Fleet or other County Departments or Offices. Answer telephone, route calls and take messages as appropriate.
• Secretary to division Safety Committee, prepare and distribute agenda and materials to Fleet personnel, take and distribute minutes and resolutions of meetings, prepare materials for meetings, and research assigned topics.
• Type correspondence and forms as necessary.
• Maintain and order office supplies.
• Operate basic office equipment, including computer, calculator, scanner, copier, fax machine and printer.
• Sort, route, and prepare mail for delivery. Deliver mail to appropriate mailboxes.
• File all necessary Fleet documents to include minutes from meetings, invoices, vehicle registrations, etc.

Skills, Abilities and Competencies :

BEHAVIORAL COMPENTENCIES :

Service First

Innovation

Integrity

Excellent Quality

Caring Leadership

Respect for others

Responsive Government

Effective Communication

Safety

Teamwork

Visionary Thinking

Fiscal Responsibility Requirements

Education and Experience Required :

Supplemental Information

Pre-Employment Additional Requirements :

This position requires the successful completion of a pre-employment background check and motor vehicle (MVR) check.

Must possess or have the ability to obtain, a Class "R" Colorado driver's license within two weeks of appointment. A good driving record is required.

WORK ENVIRONMENT :

Work is performed in the office setting.

PHYSICAL DEMANDS :

The following are some of the physical demands commonly associated with this position.

Definitions :

Occasionally : Activity exists less than 1 / 3 of the time

Frequently : Activity exists between 1 / 3 and 2 / 3 of the time

Constantly : Activity exists more than 2 / 3 of the time

Toll Free Applicant Technical Support : If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints : if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.

As a Temporary Grant Funded or Part-Time employee at Arapahoe County Government, you are eligible for benefits such as :

For a more detailed listing of our benefit programs, click on the MENU link on the left and then Benefits Summary. 01 Please choose the response that best describes your educational background.

02 Please choose the answer that best describes your years of general office experience, with an emphasis in bookkeeping.

03 Please describe your years of general office experience, with an emphasis in bookkeeping. 04 Do you have a current, valid driver's license?

05 Have you received eight or more points within the past twelve months or twelve or more points within the past twenty-four months against your driving record?

06 How many moving traffic violations have you been cited for in the past two years?

07 In the past three years, have you had your driver's license revoked or suspended?

Required Question