Front Desk Operations Coordinator | Full-time, Temporary to Hire | Onsite, Philadelphia, PA | $28 / hour
A private aviation company in Philadelphia, PA is seeking a dedicated and highly organized Flight Coordinator to join their team. The Coordinator will play a critical role in the coordination and management of all aspects of flight logistics, ensuring seamless and efficient operations.
Key Responsibilities of the Coordinator :
Customer and crew support : Serve as the primary point of contact for passengers, crew, and third party providers. Ensure all trip details are communicated and updated in real-time.
Flight scheduling and coordination : Manage and schedule flights, coordinating with pilots, maintenance, and ground support to ensure all flights are planned accurately and efficiently.
Trip planning : Assist with route planning, fuel arrangements, permits, overflight clearances, customs, catering, and any additional requirements for domestic and international flights.
Documentation and Compliance : Handle flight records, manifests, and all documentation to ensure compliance with regulatory requirements.
Expense Tracking and Budgeting : Oversee costs related to flights, including hotel arrangements, ground transportation, and other trip expenses, ensuring adherence to budget guidelines.
Emergency Response : Participate in emergency response protocols, acting as a point of contact during unplanned events or disruptions.
Requirements of the Coordinator :
This position requires excellent communication skills, attention to detail, and the ability to work in a fast-paced environment.
The ideal candidate will be passionate about aviation, able to manage complex schedules, and comfortable with handling multiple responsibilities.
Previous experience in aviation operations, dispatch, or similar roles is preferred. Knowledge of flight coordination and scheduling is a plus.
Strong organizational, multitasking, and communication skills. Proficiency in Microsoft Office, scheduling software, and relevant aviation programs.
Bachelor's degree in Aviation Management, Business, or related field is preferred, or equivalent work experience in a similar role.
EOE employer. If interested in this position, please apply.
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All candidates who receive and accept an offer of employment are subject to pre-screening requirements.