Position Description

Client Service Coordinator - Job Description.docx 1 of 3 Last Revised : 08 / 20 / 2013 JP

JOB TITLE Client Service Coordinator TEAM Hospital

FUNCTION, FAMILY Service Operations (Pet), Hospital Operations (Pet) COST CTR # : Varies

REPORTS TO Practice Manager JOB LEVEL B2

FLSA CLASSIFICATION Non-Exempt Exempt

STATUS Full-time Part-time

SUMMARY OF JOB PURPOSE AND FUNCTION

The Client Service Coordinator ("CSC") drives the flow of clients and pets through the hospital, maximizes the

productivity of the veterinary medical team (in terms of numbers of clients and pets), ensures good

communication with associates and clients, and coordinates the care of clients and pets in a happy,

welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.

ESSENTIAL RESPONSIBILITIES AND TASKS

Live and exemplify the Five Principles of Mars, Inc. within self and team.

Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure

superior client care and maximum productivity of the veterinary medical team.

Maximize the number of pets seen by the hospital team through through a productive and efficiently run

hospital to support the needs of our wellness plan clients.

Provide professional, efficient and exceptional service at all times. This includes encouraging hospital

visits, welcoming clients and pets, ensuring that they are comfortable in the hospital, and educating them

about their pet's health.

Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services

Assist incoming clients by completing the required documentation, entering all pet information and

history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.

Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing

prescription items per the veterinarian's instructions, selling retail products and scheduling future

appointments.

Manage the finances by maintaining accurate balances and utilizing proper opening and closing

procedures.

Conduct administrative functions as necessary.

Other job duties as assigned.

THE FIVE PRINCIPLES

Quality – The consumer is our boss, quality is our work and value for money is our goal.

Responsibility – As individuals, we demand total responsibility from ourselves; as associates, we

support the responsibility of others.

Mutuality – A mutual benefit is a shared benefit; a shared benefit will endure.

Efficiency – We use resources to the full, waste nothing and do only what we can do best.

Freedom – We need freedom to shape our future; we need profit to remain free.

HIRING QUALIFICATIONS

COMPETENCIES

Leadership

Customer Focus

Peer Relationships

Integrity & Trust

Action Oriented

Listening

Functional

Preventative care and OWPs