Hospital administration Jobs in Pasadena, CA

You Will :

• Maintain / Order office, pantry supplies and ensure inventory is well stocked, upkeep office facilities.
• Ensure meeting room furniture and equipment are in good order and condition.
• Contact and coordinate office property management for cleaning washrooms and general services.
• Monitor the functionality of office equipment and arrange for repair and maintenance whenever required.
• Assist IT on general system support.
• Conduct credit card reconciliation and basic accounting support
• Maintain a high standard office reception area with the support of all staff and whenever needed, fill in the receptionist role (i.e. during receptionist's breaks, receptionist's unexpected absence, casual leave, etc.)
• Greet and address visitor inquiries in a professional manner.
• Manage the visitors sign-in / out procedures and the visitor badge system.
• Negotiate and set up short / medium term housing options for local and oversea employees.
• Make reservation on air tickets, appropriate transportation tickets, hotel, car rental, etc. and take follow up actions whenever needed.
• Manage Car booking, gas cards, parking passes.
• Ensure the company car fleets are in good conditions to operate safely and efficiently, arrange general maintenance, ensure validity of vehicle licenses, periodical vehicle cleaning.
• Obtain quotes from vendors, analyze for the best deal, Issue purchase order and process utility invoices for payment, perform billing analysis and keep track of record.
• Support to Stores and Office administration needs
• Connect with vendors, contractors, government departments and colleagues of different departments regarding administration matters and make recommendations for action to be taken if resolution cannot be provided by Administration Department.
• Perform general clerical work for Administration Department, create and maintain record keeping systems, schedule appointments.
• Generate regular monthly reports
• Manage filing system (soft and hard copies).
• Act as back up to other Administration Department colleagues.
• Perform any other duties / projects as assigned by superior(s).

You Should Have / Be :

Benefits