Hospital secretary Jobs in Phoenix, AZ

Salary : $49,043.00 - $64,983.00 Annually

Location : Scottsdale, AZ

Job Type : Full-Time

Job Number : 100383-250624

Department : Fire Department

Opening Date : 06 / 24 / 2025

Closing Date : 7 / 8 / 2025 11 : 59 PM Arizona

Definition

Under general supervision of the department Executive Secretary, Office Manager or Director, provides administrative support for the department that assists in achieving the overall department goals and objectives. Provides mentoring to the clerical job class staff and assists with a variety of administrative office tasks and special projects that ensure the efficiency and improvement of department practices and procedures. This job class is treated as FLSA non-exempt.

Distinguishing Features : The Secretary job class is distinguished from the Clerk and Senior Clerk job classes by emphasis on more complex clerical and administrative tasks. Helps the Executive Secretary and Office Manager (if applicable) mentor the Clerk and Senior Clerk positions but there are no supervision related tasks. Requires less supervision than the clerical job classes of Clerk / Senior Clerk.

Essential Functions : Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.

Examples of Tasks

Tasks :

1. Mentoring and Training : Assists the Executive Secretary and / or Office Manager in mentoring the department's Clerks and Senior Clerks so they attain the technical and customer service skills along with experience necessary to perform independently, serve the department's objectives and attain further career progression goals.

• Assists with cross training Clerk & Senior Clerk staff regarding department and Tribal Government practices and procedures.
• Provides recommendations regarding clerical staff mentoring and training with emphasis on improving department operations, decreasing turnaround times, streamlining work processes and working cooperatively to improve the quality of department services.

2. Administration : Provides direct administrative support to the Executive Secretary, Office Manager and Director.

3. Office Tasks : Prioritizes clerical and administrative workflow and performs required tasks in an accurate, timely and professional manner.

4. Special Projects : Assists the Executive Secretary and / or Office Manager with special projects as assigned by the Director or designee.

5. Miscellaneous : Performs other job related duties as assigned by the Executive Secretary, Office Manager, Director or designee.

Knowledge, Skills, Abilities and Other Characteristics :

Minimum Qualifications

Qualifications :

Education : Graduation from High School or GED equivalent required.

Experience : two (2) years full-time work experience performing secretarial and administrative tasks required.

Equivalency : Any equivalent combination of education and experience that will allow the applicant to satisfactorily perform the duties of the job may be considered.

Underfill Eligibility : An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background / fingerprint check.

SRPMIC is an Equal Opportunity / Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required : 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License / certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods :

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS / BIA Form-4432 is not accepted.

Your Tribal ID / CIB must be submitted to HR-Recruitment-Two Waters.

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.