Kennel assistant Jobs in Visalia, CA

Description

Turning Point of Central California, Inc. was founded in 1970. For over 50 years now, we have been transforming lives across the state of California. From Mental Health to Community Corrections, Children's Services, Housing Programs, Recovery Services, Substance Abuse Disorders & more; we serve people in need. Our desire is to see individuals reach their full potential, and create lasting change that will stand the test of time.

This job will expire after 10 days.

JOB SUMMARY

The Administrative Assistant reports to the Program Director that oversees the position and is responsible for providing administrative and clerical support to ensure efficient operations of the Visalia Reentry Center. The program focuses on helping participants achieve their personalized treatment goals, which may include job readiness, education, accountability, financial independence, and substance use treatment. The Administrative Assistant role involves managing office tasks, coordinating meetings, and assisting with general office procedures.

ESSENTIAL JOB RESPONSIBILITIES

• Type correspondence, reports and other documents as needed.
• Maintain and distribute all program forms and update as necessary.
• Manage office tasks such as copying, filing, printing forms, processing mail, and maintain organized records, email information, answer phones, schedule appointments, meetings, and training sessions.
• Prepare all monitoring forms and client rosters.
• Coding receipts and invoices and submitting for approval.
• Managing resident trust accounts utilizing Quick Books and ensuring that client trust fund expenditures / balances are in accordance with contractual obligations.
• Managing program's Petty Cash Account.
• Reconciling program bank account(s).
• Handle, store, and transmit Protected Health Information (PHI) and Personally Identifiable Information (PII) in compliance with HIPAA, state regulations, and program policies.
• Assist with verifying vendor accounts are up to date and compliant with program needs.
• Follow proper procedures for the disposal and protection of confidential information.
• Assist with compiling reports and documentation required for audits and program compliance to ensure adherence to policies, procedures, and regulatory requirements
• Complete program billing in accordance with contractual requirements.
• Maintain client databases with daily data input.
• Ensure that assigned program reports are completed within established time parameters.
• Conduct regular inventory audits to ensure adequate stock levels.
• Coordinate purchase of office supplies adhering to fiscal guidelines.
• Conduct orientation and complete intake paperwork and electronic forms with all new residents.
• Attend all mandatory trainings and remain apprised of all DMC / ODS and STOP policies for billing, client intakes, reporting, confidentiality, and client centered service delivery.
• Assist Program Director in scheduling and coordinating staff meetings and trainings.
• Ensure monthly company vehicle inspections are completed and uploaded into appropriate application.
• Will think and act quickly and efficiently in emergencies.
• Will drive on Agency business.
• Physical presence at the program is required.

ESSENTIAL JOB REQUIREMENTS

COMPANY BENEFITS :

We are a diverse, inclusive and equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age (40+), disability status, sex, gender, sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, protected military or veteran status, or any other characteristic protected by law.

Turning Point of Central California, Inc. will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Turning Point of Central California, Inc. is concerned about conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting the Civil Rights Department Fair Chance Act webpage.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.