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Development Assistant / Board Liaison - 133588

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Job Description

Extended Deadline : Fri 1 / 10 / 2025

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 12 / 13 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 1 / 3 / 25. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

At the University of California San Diego, challenging convention is our most cherished tradition. In our short history, through sheer determination and a relentless pursuit for groundbreaking discovery, UC San Diego has earned recognition as one of the world's premier research universities and one of the top-10 public universities in the nation. Alumni, Annual Giving and Pipeline Development is a unit within Advancement responsible for the strategic planning and implementation of a campus-wide annual giving initiative that supports the campus' $2B fundraising Campaign For UC San Diego.

The Preuss School, located on the East Campus - east of Interstate 5 of the University of California, San Diego (UCSD) in La Jolla, California, is a charter middle and high school dedicated to providing a rigorous college prep education for motivated low-income students who will become the first in their families to graduate from college. As part of UCSD, a major research institution, The Preuss School also serves as a model school to study and develop best practices in the preparation of low-income, urban students for college admission.

Working closely with the Superintendent of The Preuss School UC San Diego, and the Director of Development, the Assistant will serve as liaison to the Preuss School Board of Directors. Administrative responsibilities include : calendar support, assisting with the preparation, research and gathering of materials and information for Board meetings and Campus Tour events, drafting, editing, and proofreading correspondence, Board briefings and reports, and website management of Board documents. As requested, manage special projects of a highly confidential and sensitive nature.

Working closely with Preuss administrative staff, this position will administer programs to include the Independent Study Program and the School Site Council. This work includes similar calendaring and email, as well as creating documentation and reports for district and government agencies and audits. Working closely with teachers, students, and families, the assistant will oversee the initiation and completion of Independent Study Contracts and verify credit for Average Daily Attendance (ADA) adjustments. The position will also support the Principal's leadership of the School Site Council, by planning, managing the election process, hosting, documenting required meetings and actions, and website management of all SSC documents.

• Occasional evenings and weekends may be required.

QUALIFICATIONS

Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off- campus entities, and managing general office needs.

Experience in arranging and coordinating logistics for meetings and events. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.

Demonstrated administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of professionalism.

Demonstrated interpersonal, written and oral communication skills that demonstrate correct grammar usage, syntax, edit and format, with the ability to communicate clearly and effectively both in person and on the telephone in a positive manner to a diverse and demanding group of people including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators. Ability to use tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.

Proficiency in using and adapting computer software programs, applications and tools to meet office needs. Proficient in the use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs and the ability to implement new systems to increase productivity, using e-mail, word processing, spreadsheet, and calendar applications.

Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Demonstrated ability to maintain confidentiality in all matters, including those related to sensitive donor relations.

Proven organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times.

Knowledge of the techniques of donor / prospect research with the ability to extract and distill pertinent / critical information from multiple sources.

Demonstrated ability to operate office equipment proficiently, including copiers, scanners, and FAX machines; demonstrated expertise in PC based computer software.

Proven resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

Encouraging and developing a collaborative and positive environment among colleagues. Strive to maintain a climate of fairness, cooperation and professionalism. Commitment to the highest standards of civility and decency toward all. Committed to promoting and supporting a community where all people can work and learn together in an atmosphere free of abusive or demeaning treatment.

SPECIAL CONDITIONS

FBI / DOJ Live Scan background check required.

Tuberculosis (TB) screening required.

Duties will require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

Apply Online

Payroll Title : BLANK AST 3

Department : THE PREUSS SCHOOL

Hiring Pay Scale

59,529 - $85,295 / year

Worksite :

East Campus (La Jolla)

Appointment Type : Career

Appointment Percent :

100%

Union : CX Contract

Total Openings : Work Schedule :

8 hrs / day, Mon-Fri

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Development Assistant / Board Liaison - 133588

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Posted

12 / 10 / 2024

Job Reference #

133588

context" : "https : / / schema.org","@type" : "JobPosting","datePosted" : "2024-12-10","description" : "

Payroll Title : BLANK AST 3

Department : THE PREUSS SCHOOL

Hiring Pay Scale

59,529 - $85,295 / year

Worksite :

East Campus (La Jolla)

Appointment Type : Career

Appointment Percent :

100%

Union : CX Contract

Total Openings : Work Schedule :

8 hrs / day, Mon-Fri

133588 Development Assistant / Board Liaison

Extended Deadline : Fri 1 / 10 / 2025

Apply Now

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and / or transferable skills for a job opening, we strongly encourage you to apply.

UCSD Layoff from Career Appointment : Apply by 12 / 13 / 24 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants : Apply by 1 / 3 / 25. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

At the University of California San Diego, challenging convention is our most cherished tradition. In our short history, through sheer determination and a relentless pursuit for groundbreaking discovery, UC San Diego has earned recognition as one of the world's premier research universities and one of the top-10 public universities in the nation. Alumni, Annual Giving and Pipeline Development is a unit within Advancement responsible for the strategic planning and implementation of a campus-wide annual giving initiative that supports the campus' $2B fundraising Campaign For UC San Diego.

The Preuss School, located on the East Campus - east of Interstate 5 of the University of California, San Diego (UCSD) in La Jolla, California, is a charter middle and high school dedicated to providing a rigorous college prep education for motivated low-income students who will become the first in their families to graduate from college. As part of UCSD, a major research institution, The Preuss School also serves as a model school to study and develop best practices in the preparation of low-income, urban students for college admission.

Working closely with the Superintendent of The Preuss School UC San Diego, and the Director of Development, the Assistant will serve as liaison to the Preuss School Board of Directors. Administrative responsibilities include : calendar support, assisting with the preparation, research and gathering of materials and information for Board meetings and Campus Tour events, drafting, editing, and proofreading correspondence, Board briefings and reports, and website management of Board documents. As requested, manage special projects of a highly confidential and sensitive nature.

Working closely with Preuss administrative staff, this position will administer programs to include the Independent Study Program and the School Site Council. This work includes similar calendaring and email, as well as creating documentation and reports for district and government agencies and audits. Working closely with teachers, students, and families, the assistant will oversee the initiation and completion of Independent Study Contracts and verify credit for Average Daily Attendance (ADA) adjustments. The position will also support the Principal's leadership of the School Site Council, by planning, managing the election process, hosting, documenting required meetings and actions, and website management of all SSC documents.

QUALIFICATIONS

Demonstrated experience providing senior-level administrative support, including organizing and prioritizing tasks, scheduling meetings, serving as a liaison to on- and off- campus entities, and managing general office needs.

Experience in arranging and coordinating logistics for meetings and events. Experience arranging travel, including booking, creating itineraries, and reconciling expenses.

Demonstrated administrative skills to include the ability to organize and prioritize tasks with strong use of initiative, sound judgment, independent thought, and precise attention to detail with high level of professionalism.

Demonstrated interpersonal, written and oral communication skills that demonstrate correct grammar usage, syntax, edit and format, with the ability to communicate clearly and effectively both in person and on the telephone in a positive manner to a diverse and demanding group of people including major gift prospects, donors, volunteers, prominent social, business, and governmental figures, and campus administrators. Ability to use tact, diplomacy, and discretion, with emphasis of flexibility and professionalism.

Proficiency in using and adapting computer software programs, applications and tools to meet office needs. Proficient in the use of software applications necessary in administrative work, including database to retrieve current and historical information to compile reports and briefings, spreadsheets, and graphics programs and the ability to implement new systems to increase productivity, using e-mail, word processing, spreadsheet, and calendar applications.

Demonstrated high degree of integrity, dependability, use of sound judgment, diplomacy and resourcefulness, with a strong work ethic. Demonstrated ability to maintain confidentiality in all matters, including those related to sensitive donor relations.

Proven organizational skills. Demonstrated ability to prioritize workload, meet deadlines, and work with frequent interruptions under constantly changing priorities in a fast-paced operation while exhibiting extreme attention to detail and high degree of accuracy at all times.

Knowledge of the techniques of donor / prospect research with the ability to extract and distill pertinent / critical information from multiple sources.

Demonstrated ability to operate office equipment proficiently, including copiers, scanners, and FAX machines; demonstrated expertise in PC based computer software.

Proven resourcefulness in independently finding appropriate solutions to complex problems, operational and administrative, and use of initiative in implementing solutions or making recommendations. Ability to anticipate problems and take necessary actions to mitigate potential negative effects.

Encouraging and developing a collaborative and positive environment among colleagues. Strive to maintain a climate of fairness, cooperation and professionalism. Commitment to the highest standards of civility and decency toward all. Committed to promoting and supporting a community where all people can work and learn together in an atmosphere free of abusive or demeaning treatment.

SPECIAL CONDITIONS

FBI / DOJ Live Scan background check required.

Tuberculosis (TB) screening required.

Duties will require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) form is required.

Pay Transparency Act

Annual Full Pay Range : $40,700 - $85,295 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent : $19.49 - $40.85

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Apply Now

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

UC San Diego is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit : https : / / policy.ucop.edu / doc / 4010393 / PPSM-20

For the University of California's Anti-Discrimination Policy, please visit : https : / / policy.ucop.edu / doc / 1001004 / Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement : As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. \"Misconduct\" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

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