Library associate Jobs in Philadelphia, PA

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Library Assistant for Circulation, Biddle Law Library

Job Profile Title

Library Assistant I

Job Description Summary

Regularly opens the library on weekday mornings and provides customer service at the Circulation Desk for the morning and early afternoon hours. Serves as back-up for other Access Services departments. Assists with collection management projects. Assists with routinized tasks related to the management of electronic resources. Assists with student engagement activities.

Regularly opens the library on weekday mornings and provides customer service at the Circulation Desk for the morning and early afternoon hours. Serves as back-up for other Access Services departments. Assists with collection management duties. Assists with routinized tasks related to the management of electronic resources. Assists with student engagement activities.

HOURS : Monday –Friday 7 : 30AM to 3 : 30PM; hours vary with the academic calendar

Job Description

Library Assistants in public services areas are responsible for service desk (circulation / reserves and information), some training and directing the work of library clerks, students and part-time staff, and the maintenance of records and files established in libraries to govern the acquisition, organization, and reservation and circulation of collections. The Library Assistant will be expected to perform other duties as assigned. HOURS : Monday –Friday 7 : 30AM to 3 : 30PM; hours vary with the academic calendar

Candidate will provide in-person, by phone, email, and LibAnswers tickets customer service for students and faculty. They will serve as back-up coverage for Reserves, Faculty Document Delivery, Course Support Scanning. Hire will also assist in the management of electronic resources; tasks include testing and troubleshooting access, license record management, and compiling usage reports and other information for collection development decisions. They will also serve as a member of the Engagement and Outreach team; tasks include planning events and activities and creating promotional content for the library’s social media accounts, newsletters, and website. Hire will assist with a variety of collection management projects. Lastly, staff member will perform additional duties as assigned. Interested candidates should have at least a high school diploma or GED, and 1 - 2 years of experience. Only applications with resume AND cover letter will be considered for position.

Ideal candidate has demonstrated skills in working with bibliographic records developed through a combination of experience and training. Actual experience in bibliographic work and the ability to work independently. Attention to detail and dependability. In-person customer service skills. Experience with working in a team environment.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Law School

Pay Range

31.16 - $31.16 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and

the pay range assigned to the job profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
• Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
• Retirement : Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
• Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
• Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
• Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.
• University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
• Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
• Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and / or job structures.
• Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
• Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

To learn more, please visit : https : / / www.hr.upenn.edu / PennHR / benefits-pay