Marketing and events coordinator Jobs in Carlsbad, CA

Office Coordinator

Our client, a well-established construction and design firm in beautiful Encinitas, is seeking an organized and energetic Office Coordinator to support daily operations in their busy administrative office. This company specializes in high-end residential and commercial projects, offering a creative and collaborative atmosphere where teamwork and communication are key. The ideal candidate is bilingual in English and Spanish, detail-oriented, and enjoys creating an efficient, welcoming workspace. This is a fantastic opportunity for someone looking to join a respected local company with long-term stability and a strong team culture.

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and vendors, providing excellent customer service in both English and Spanish.
• Support day-to-day office operations including scheduling, filing, mail distribution, and inventory management.
• Coordinate meetings, manage calendars, and assist with internal communications.
• Maintain and organize company records, permits, and project documentation.
• Assist management with travel arrangements, expense reports, and general correspondence.
• Support HR and accounting teams with data entry and onboarding paperwork as needed.
• Ensure the office runs smoothly by anticipating supply needs and coordinating maintenance requests.

Requirements