Marketing and events coordinator Jobs in Naperville, IL

Manager, Indirect Procurement Corporate Travel and Marketing

At KeHE, we're obsessed with creating solutions, unboxing potential, and serving others and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we're committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you'll be embarking on a career that's moving forward. When you join KeHE, you're becoming part of a team that is a force for good

Primary Responsibilities

POSITION PURPOSE:

The Manager, Indirect Procurement Corporate Travel and Marketing will be responsible for proactively managing the indirect procurement lifecycle (source-to-pay) for marketing and corporate travel and expense (T&E). This role will serve as a subject matter expert in sourcing, negotiating and managing suppliers engaged by the Marketing business unit as well as T&E relied upon by the company to optimize our corporate program to drive value through cost-effective solutions and enhance the travel experience for our employees. The ideal candidate will have a strong background in indirect spend management and corporate T&E who is tech-savvy, forward thinking and detail-oriented. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE's Mission, Vision, and Values.

Essential Functions

DUTIES, TASKS AND RESPONSIBILITIES:

• Develop and execute indirect procurement and T&E program strategies, best practices and initiatives that align with the company and team's goals in cost savings, risk mitigation and compliance.
• Spearhead sourcing methodologies (RFx) and supplier selection/onboarding.
• Conduct cost/spend analysis to evaluate value and identify savings opportunities to recommend and help make informed decisions with our vendors.
• Lead contract negotiations with key vendors to secure cost saving/avoidance, favorable terms and other operational gains.
• Drive continuous improvement initiatives optimizing our T&E policies, processes and tools to streamline operations and enhance efficiency.
• Partner up and collaborate with key stakeholders (Finance, Marketing/Events, Legal, Data Security/Compliance) to ensure alignment with the business needs/requirements and execution of defined strategies.
• Support stakeholders on all T&E related matters including but not limited to providing guidance on policies and procedures, troubleshooting issues and addressing inquiries.
• Build strategic relationships with vendors and manage their performance and risk including leading periodic business reviews and tracking KPIs to ensure continuous improvement in cost, quality and delivery.
• Oversee the procure to pay process from requisition to pay to ensure compliance with company policies.
• Promote best in class procurement practices through consistent use of systems, tools and adherence to processes.
• Other duties as assigned.
• Estimated travel: <10%

Minimum Requirements, Qualifications, Additional Skills, Aptitude

SKILLS, KNOWLEDGE AND ABILITIES:

• Excellent communication (written and oral) skills to interface and influence stakeholders of all levels and build trust.
• Deep understanding of T&E, strategic sourcing, contracts, and supplier risk/relationship management practices.
• Ability to multi-task and prioritize assignments to ensure timely performance and completion.
• Ability to work both independently and collaboratively in a team environment pivoting between the two as needed.
• Strong analytical skills with attention to detail in evaluating vendor terms, benchmarking data and identifying opportunities.
• Proficient in MS Office (Word, Excel and PowerPoint), Adobe Acrobat and e-signature platforms (e.g., DocuSign).
• Proficient in T&E management and procurement (S2P/P2P) platforms. Experience in SAP Ariba, Deem and/or Workday Expense a plus.
• Ability to develop and execute on purchasing and negotiation strategies to obtain commercial terms favorable to KeHE.

EDUCATION AND EXPERIENCE:

• BA/BS in Business Administration, Finance, Accounting, Hospitality Management or a related field.
• At least 3 years of progressive work experience in directly managing T&E programs in a corporate environment, ideally within a Finance or Procurement function.
• At least 3 years of progressive work experience in managing indirect procurement preferably supporting Sales, Marketing or related business unit.
• Proven track record of successful negotiations with suppliers including airlines, hotels and car rental companies resulting in cost savings/avoidance and other favorable terms.
• Experience in managing and leading projects involving cross-functional teams and leadership.
• Strong understanding of expense policies, internal controls, policy development & enforcement and compliance requirements (e.g., fraud prevention, audit readiness).
• Experience with data analysis and reporting to optimize spend, identify trends and ensure policy compliance based on established KPIs.
• Experience in driving and managing indirect procurement activities using P2P/S2P software such as Ariba, Coupa, etc.

PHYSICAL REQUIREMENTS:

• While performing the duties of this job, the employee is frequently required to reach with hands and arms, stand; walk; talk or hear; and use hands to finger, handle, feel or operate objects, tools, or controls. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move more than 20 pounds.

Equal Employer Opportunity Statement: KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.