Marketing assistant Jobs in San Jose, CA

Executive Assistant

At Bloom Energy, our vision for a world powered by clean, reliable, and affordable energy is more than just a dreamwe're making it reality.

For over two decades, we've been at the forefront of the global energy transition, pioneering solutions that empower critical industries to thrive in a rapidly digitizing, energy-intensive world. From revolutionizing power for AI-driven data centers to ensuring resilience for hospitals, electric grids, manufacturing facilities, and utilities, our solid oxide fuel cell (SOFC) and solid oxide electrolyzer (SOEC) technologies are redefining what's possible by delivering energy abundance for all. With more than 30,000 fuel cell modules deployed worldwide, we are the trusted partner for Fortune 100 companies and innovators alike. Our cutting-edge solutions enable unparalleled "time-to-power" capabilities, reliability, and sustainability, ensuring our customers remain ahead in a world where soaring energy demand and intensifying energy scarcity are rapidly becoming the new norm.

At Bloom, we thrive on collaboration, bold thinking, and relentless innovation. We believe that, together, we can create a brighter, more sustainable future while tackling the most pressing challenges of the 21st century.

We're looking for an experienced Executive Assistant who can act as a trusted execution partner, understanding Executive priorities, maximizing the productivity of their leader and operate with high judgment. You'll report to Bloom's Chief Marketing Officer and join a high-performing, collaborative team committed to delivering best-in-class marketing outcomes. This role is based in San Jose, CA. This is a 5 days per week, fully on-site, in office role.

Role and Responsibilities:

CMO Support

• Manage the CMO's calendar, ensuring time is prioritized effectively across strategic work, internal meetings, customer engagements, and external events.
• Coordinate complex scheduling needs across time zones and with both internal and external stakeholders.
• Act as a trusted thought partner to the CMO, anticipating needs and prioritizing requests
• Assist in the end-to-end planning and execution of events, including scheduling, venue coordination, material preparation, and on-site support as needed.
• Own the logistics and preparation of meeting materials, agendas, notes, and follow-ups
• Coordinate logistics for customer meetings, conferences, and events, and assist with the preparation of customer meeting materials
• Arrange domestic and international travel, ensuring maximum time efficiency and effectiveness
• Interact with C-level executives and other EA's to coordinate meetings and other business-critical interactions
• Manage external visitors and associated agendas
• Handle business details of a highly confidential and critical nature
• Resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written, and verbal communication skills
• Support coordination across departments (like Sales, Product, and Customer Success) to keep marketing in sync with the broader business.

Financial Management

• Own invoice processing administration from start to end such as vendor registration, supporting with PO's and ensuring invoices are processed in a timely manner.
• Handle expense management for the CMO, Marketing team and corporate card, including preparing and submitting expense reports and ensuring adherence to company policies.

Marketing Team and Event Support

• Provide occasional back-up support for other members of Bloom's senior leadership team for travel, expenses reports, coordinating key meetings, event registrations data entry, research, and presentation preparation.
• Assist in the successful execution of field marketing and hospitality programs, managing critical elements such as menu planning, ticket transfers, and comprehensive attendee communications
• Organize team meetings, meals and team-building events
• Facilitate clear and concise communication with internal teams and external partners.
• Maintain meticulous organization of marketing-related documents, contracts, and event timelines to ensure all projects are on track and deliverables are met promptly.
• Help ensure the marketing team stays informed and connected through regular updates and meeting recaps.

Skills and Experience

• Minimum 10 years of Executive Assistance experience supporting C-suite executives, preferably in a Sales/Marketing environment
• Bachelors, Degree Preferred
• Can do attitude willing to do what it takes to achieve great outcomes
• Must be able to multi-task and prioritize workload
• Zero misses, impeccable organization, proactive issue flagging, flawless logistics.
• High level of discretion and professionalism when handling sensitive information.
• Ability to speak clearly and succinctly relative to needs, questions, goals, etc.
• Must be direct in asking for clarification, guidance, opinions etc. of the executive to ensure deliverables are met on-time and on-target
• Project Management skills/ability to prioritize work and balance several work streams
• Experience and confidence in independent problem resolution and decision-making.
• Strong interpersonal skills and good judgment.
• Exceptional ethical standards, empathy, sense of humor and ability to work with diverse personalities
• Reliable and accessible; available in the office during normal working hours and available during off hours, as required
• Team player, collaborative and compassionate with excellent people skills
• Strong proficiency in Microsoft Office (PowerPoint, Excel, Word, Oracle). Enthusiasm for AI, AI tools.

Bloom Energy is an equal opportunity employer and makes employment decisions on the basis of merit. We are committed to compliance with all applicable laws providing equal employment opportunities. All qualified applicants, will receive consideration for employment without regard to race, sex, color, religion, national origin, protected veteran status, or on the basis of disability. Bloom Energy makes reasonable accommodations, consistent with applicable laws, for the known physical or mental limitations of an otherwise qualified applicant or employee with a disability, who can perform the essential job functions, unless undue hardship would result.

At Bloom Energy, we are committed to supporting the well-being of our employees and their families. Our comprehensive benefits package for eligible employees includes competitive Medical, Dental, and Vision plans with a large employer contribution, a 401(k) Retirement Plan with company match, generous Mental Health Support services, Legal services, virtual Physical Therapy access, and Fertility & Family Forming benefits.

Bloom Energy is committed to fair and equitable compensation practices. The total compensation for this position includes standard company benefits and is based on various factors including, but not limited to, relevant skills and experience.

$121,400.00 - $174,600.00