Medical administrative assistant Jobs in South Bend, IN

The Administrative Assistant plays an integral role in ensuring that advising, coaching, and student support services are organized efficiently and effectively, maintaining productivity and collaboration with others. This position exemplifies and sustains the University's mission of excellence through lifelong learning and the development of engaged citizens prepared to build strong communities.

Department-Specific Responsibilities

• Greets students, parents and families, visitors, staff, faculty, and other customers.
• Answers general questions (e.g., advising, coaching, resources, and services).
• Helps with questions and issues regarding students' accounts and billing.
• Manages communication through phone, text, email, and other platforms (e.g., Microsoft Teams).
• Schedules student appointments with advisors and coaches through the online appointment scheduler.
• Manages the leadership team's calendar and schedules meetings.
• Enters student-advisor and coach assignments into the student information system.
• Assists with set-up and maintenance of the office, including organizing and maintaining office supplies; replenishing office documents; placing work orders.
• Handles logistics for events and activities (e.g., room reservations, food orders).
• Distributes mail to office staff.
• Helps supervise student professionals.
• Prepares, updates, and makes copies of documents and correspondence e.g., flyers, materials for new and continuing students, training documents for new staff and student professionals.
• Monitors the website's accuracy and submit requests for website revisions.
• Processes hiring paperwork (e.g., for new staff and work-study students).
• Monitors budget and expenditures.
• Helps with enrollment and retention outreach as needed.
• Performs other duties as assigned.

General Responsibilities

Qualifications

EDUCATION

Required

Preferred

WORK EXPERIENCE

Preferred

SKILLS

Required

Preferred

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU South Bend campus

South Bend, Indiana

Advertised Salary

$31,200 - $32,000.00 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including :

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level : Foundational

FLSA : Nonexempt

Job Function : General Administration

Job Family : Administrative Support

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11 : 59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

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Telephone : 812-856-1234

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