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Medical office administrator Jobs in Charlotte, NC

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Medical office administrator • charlotte nc

Last updated: 1 hour ago
  • Promoted
Office Administrator

Office Administrator

Schleich GmbHCharlotte, NC, US
Full-time
This role is based on-site in our Charlotte, NC office 4 days a week, with 1 day per week of work from home flexibility.North American HQ office and facilities running smoothly.The ideal candidate ...Show moreLast updated: 13 days ago
  • Promoted
Service Administrator

Service Administrator

Guardian Fueling Technologies LLCCharlotte, NC, US
Full-time
Under the direct supervision of the Branch Manager, this position provides administrative support for the Service and Construction departments. Review Service Tickets for billing accuracy.Enter time...Show moreLast updated: 2 days ago
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  • New!
OFFICE ADMINISTRATOR / INSIDE SALES

OFFICE ADMINISTRATOR / INSIDE SALES

RemXCharlotte, NC, United States
Full-time
Office Administrator / Estimator / Inside Sales (Millwork).Contract-to-Hire (located in Concord, NC).DOE - may have a little flexibility. Monday-Thursday 7 : 00 AM-4 : 00 PM, Friday 7 : 00 AM-3 : 00 PM.Seek...Show moreLast updated: 1 hour ago
Office Administrator for CPA Firm

Office Administrator for CPA Firm

KGC CPACharlotte, NC, United States
Full-time
Well established CPA firm in Charlotte is looking for an office administrator for busy office.The ideal candidate will be a pro-active, take initiative, team-oriented individual who possesses excel...Show moreLast updated: 6 days ago
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Office Administrator

Office Administrator

Perkins Management Services CompCharlotte, NC, US
Full-time
We are currently seeking a highly professional, detail oriented and organized individual to assist with the administrative functions to include answering telephones, conducting and submitting payro...Show moreLast updated: 28 days ago
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  • New!
OFFICE ADMINISTRATOR

OFFICE ADMINISTRATOR

HCAOACharlotte, NC, United States
Full-time
The Office Administrator (OA) position is responsible for overseeing the day to day operations of the office, developing and maintaining the schedules of company employees, scheduling caregiver shi...Show moreLast updated: 1 hour ago
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Office Administrator

Office Administrator

Wilson Elser - Business & Legal ProfessionalsCharlotte, NC, US
Full-time
Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 43rd in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified...Show moreLast updated: 4 days ago
Medical Office Administrator

Medical Office Administrator

Hanger ClinicCharlotte, North Carolina
Full-time +1
With a mantra of Empowering Human Potential, Hanger, Inc.O&P) services and products, offering the most advanced O&P solutions, clinically differentiated programs and unsurpassed customer service.Ha...Show moreLast updated: 30+ days ago
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Office Administrator

Office Administrator

Conserva IrrigationCharlotte, NC, US
Full-time
Come join the team that is redefining the irrigation industry.As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has ex...Show moreLast updated: 28 days ago
Office Administrator

Office Administrator

Schleich USA Inc.Charlotte, NC, US
Full-time
Quick Apply
This role is based on-site in our Charlotte, NC office 4 days a week, with 1 day per week of work from home flexibility.Office Administrator to keep our North American HQ office and facilities runn...Show moreLast updated: 16 days ago
Office Administrator

Office Administrator

Homewatch CareGivers of MooresvilleCharlotte, NC, US
Full-time
The Office Administrator (OA) position is responsible for overseeing the day to day operations of the office, developing and maintaining the schedules of company employees, scheduling caregiver shi...Show moreLast updated: 4 days ago
Instructor, Medical Office Administration / Coding

Instructor, Medical Office Administration / Coding

Guilford Technical Community CollegeNorth Carolina, United States
Full-time
Teaching faculty at Guilford Technical Community College are responsible for supporting student success by creating an optimum learning environment, responding to student needs, managing effective ...Show moreLast updated: 30+ days ago
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OFFICE ADMINISTRATOR

OFFICE ADMINISTRATOR

Insight GlobalCharlotte, NC, United States
Full-time
Insight Global is seeking an Office Administrator for one of our large manufacturing clients in the Charlotte, NC area.This person will be working in the IT operations line of business and focused ...Show moreLast updated: 1 hour ago
Front Office Administrator - Patient Intake and Scheduling PRN

Front Office Administrator - Patient Intake and Scheduling PRN

East Carolina Anesthesia AssociatesCharlotte, NC, US
Full-time
Front Office Administrator / Patient Intake and Scheduling PRN.We are seeking a highly organized and patient-focused Front Office Administrator to oversee. This role is critical in ensuring a smooth...Show moreLast updated: 9 days ago
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VDI Administrator

VDI Administrator

TEEMACharlotte, NC, US
Permanent
Our client is an industry leader in the private equity space.They are searching for a Senior VDI Administrator for a permanent role in Charlotte NC. You will build and maintain Windows 10 VDI images...Show moreLast updated: 30+ days ago
Office Support Administrator

Office Support Administrator

Investors Title CompanyCharlotte, NC, United States
Full-time
Office Support Administrator Atlantic Carolinas Title Charlotte, NC (in office) Are you highly organized, detail-oriented, and passionate about delivering excellent service? Atlantic Carolinas T...Show moreLast updated: 6 days ago
Office and Technical Administrator

Office and Technical Administrator

Sealed Air CorporationCharlotte, NC, US
Full-time
The Office Administrator will provide key coordination and administrative support to various Innovation & Development (I&D) executives and team members. In this role, the individual provides support...Show moreLast updated: 30+ days ago
Office Administrator

Office Administrator

Perkins Management Services CompanyCharlotte, NC, US
Full-time
Quick Apply
We are currently seeking a highly professional, detail oriented and organized individual to assist with the administrative functions to include answering telephones, conducting and submitting ...Show moreLast updated: 29 days ago
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Medical Front Office Supervisor-Ballantyne

Medical Front Office Supervisor-Ballantyne

Foot and Ankle AssociatesCharlotte, NC, US
Full-time
We are committed to providing exceptional patient care in a warm, welcoming environment.As a growing and dynamic medical practice, we value teamwork, professionalism, and compassion.We are currentl...Show moreLast updated: 11 days ago
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MEDICAL FRONT OFFICE - PATIENT SERVICE SPECIALIST

MEDICAL FRONT OFFICE - PATIENT SERVICE SPECIALIST

Select Physical TherapyCharlotte, NC, United States
Part-time
Starting at $16 / hour (Pending experience).When patients enter our outpatient physical therapy center in Charlotte, we want them to have an exceptional experience - starting at the front desk.As a p...Show moreLast updated: 1 day ago
Office Administrator

Office Administrator

Schleich GmbHCharlotte, NC, US
13 days ago
Job type
  • Full-time
Job description

This role is based on-site in our Charlotte, NC office 4 days a week, with 1 day per week of work from home flexibility.

Schleich USA, Inc., a trusted name in the global toy industry, is seeking an organized and results-oriented Office Administrator to keep our North American HQ office and facilities running smoothly. The ideal candidate is service-minded and professional, keen to interact with all levels of the organization as well as multiple external service providers. This role reports to the North America Director of Operations and involves both planned office-related projects and reactive maintenance as well as general office support, indirect purchasing, insurance, certification, and recordkeeping related to local or state safety compliance.

Our very competitive offerings include 6+ weeks paid time off, FREE medical / dental / vision insurance for you AND all dependents , unlimited online professional training, a casual and fun office environment, along with many other offerings like 401k, parental leave, life and AD&D insurance, employee discounts, and tuition reimbursement, etc. Not to mention the fact that you'll be working for an international toy company, loved by kids and adults alike for nearly 90 years!

If you've 'checked the boxes' above, keep reading... and we look forward to hearing from you about the opportunity to join a global market leader in the figurine and playset business, sold in over 70 countries and charming both parents and children alike for 95 years!

Key Responsibilities

40% - Office Management

Travel & Event Coordination

  • Book business trips, including flights, hotels, transportation, and visa arrangements
  • Manage expense reports
  • Support the planning and execution of on-site and off-site meetings, events, and team gatherings

Meeting & Facility Support

  • Organize and set up meetings, including scheduling rooms, coordinating attendees, and preparing agendas
  • Ensure all meeting rooms are equipped and functioning (microphones, cameras, projectors, laptops, etc.)
  • Troubleshoot or coordinate technical support for meeting equipment as needed

    • Office Operations

  • Maintain office supplies, kitchen stock, and equipment inventory
  • Liaise with vendors, service providers, and building management
  • Ensure the office is clean, safe, and functional

    • Administrative Support

  • Support onboarding for new employees (workstation setup, badges, welcome materials)
  • Manage incoming / outgoing mail, deliveries, and courier services
  • Maintain office records and documentation
  • Keep the document storage for building, equipment, inspections and insurance updated

    • Communication & Culture

  • Serve as the first point of contact for office-related inquiries
  • Support company-wide initiatives and foster a positive workplace culture
  • Maintain internal communication boards or tools as needed

    • 40% - Building Management

  • Project-based approach for renovations / re-modeling in the office and the warehouse
  • Main contact for external vendors including, but not limited to :
  • Alarm & Security Services
  • Electrician (+physical network cabling) & Pluming Services (heating / AC support)
  • Cleaning Services
  • Hospitality Services (Cafeteria)
  • HVAC Services
  • Landscaping
  • Main contact for Landlord
  • Main contact to Tenant (currently ServCon)
  • Main contact for building-related inspections and certifications (non-warehouse)
  • Ensure posting of all appropriate safety or inspection signage (non-warehouse)
  • Responsible for office equipment including, but not limited to :

    • Furniture (including workplace installations / movements)

  • Printers
  • Consumables (office and cafeteria equipment)
  • Creation and maintenance of site disaster recovery plan
  • Recordkeeping and maintenance of building or liability-related insurance, licensing, certification and local / state safety compliance
  • Other building or safety-related duties as assigned

    • 20% - Indirect Purchasing

  • Setup and ownership of centralized purchasing accounts (Amazon, Walmart+ and others)
  • Vendor Setup and Maintenance in SAP
  • Creation and maintenance of Purchase Requisitions and Purchase Orders in SAP
  • Overseeing contracts of vendors related to indirect purchasing in Schleich Contract Management System
  • Close collaboration with Indirect Procurement Team in Germany

    • Qualifications

  • Bachelor's degree or equivalent combination of education and experience
  • Minimum 2 years' experience in an office and / or building support role with varied responsibilities similar to those listed here
  • Competency in MS 365 (Word, Excel, PowerPoint)
  • Experience in Concur travel and expense system and SAP purchasing function is a plus
  • Ability to collaborate effectively with internal teams to achieve project goals
  • Strong attention to detail and good follow-through
  • Patience and professionalism when communicating with internal customers and partners as well as external vendors
  • Schedule flexibility, including nights and weekends if an emergency maintenance or non-operating hours project arises
  • Ability to travel locally up to 5% (errands to pick up supplies, local trainings, etc.)
  • Openness to acquire facilities management or other training / certification if needed
  • Ability to lift and move up to 40 pounds during installation projects

    • Schleich is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.