Medical office Jobs in Memphis tn

Job Description

Job Description

Office coordinator- Memphis, TN

We are a rapidly growing property management company in Memphis, TN, and we are looking for an office coordinator who will be responsible for facilitating the efficient functioning of an office through a range of administrative, clerical, financial, and managerial tasks : supporting company operations by maintaining office systems. This is a full time job with great benefits, and opportunities to advance. Key Responsibilities : 1. Administrative Support : o Manage the front desk area by answering the door and assisting guests. This requires sitting at the front desk during your working hours.o Manage office supplies inventory and place orders as necessary.o Assist in the preparation of presentations.o Organize meetings and appointments (e.g. panel interviews, meetings with borrowers, owners, and tenants)o Handle incoming and outgoing correspondence (e.g., emails, letters, packages).

2. Coordination : o Coordinate office activities and operations to secure efficiency and compliance with company policies.o Coordinate with managers for badges and keys for new employees or guests.

3. Financial Tasks : o Scan all checks / money orders that come into the office to accounting.o Make bank deposits.o Print checks when needed.

4. Facility Management : o Manage office facilities and ensure all equipment is properly maintained and serviced.o Manage badge and key access.o Coordinate with IT department on all office equipment.o Ensure security, integrity, and confidentiality of data.

5. Communication : o Serve as the point of contact regarding administrative issues and announcements.o Ensure effective communication channels are maintained within the office.

6. Other Duties : o Handle sensitive information in a confidential manner.o Perform receptionist duties when needed.o Assist in HR-related tasks such as recruitment and onboarding processes.o Print anniversary certificates for employees.o Take a picture of the new hire and print it for placement with their department.o Remove the picture of the terminated employee.o Create badge for new hire and terminate badge for terminated employees.

Qualifications :

• Proven experience as an office coordinator, administrative assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.