Medical office receptionist Jobs in Santa Ana, CA

We’re looking for a Receptionist to join our growing team at 1031 Crowdfunding. As the first point of contact for our office, you’ll play a key role in creating a welcoming and professional environment for visitors, clients, and employees. This full-time position offers an opportunity to contribute to the daily operations of a fast-paced, collaborative workplace.

The ideal candidate is organized, detail-oriented, and enjoys providing exceptional customer service. You’ll handle a wide range of administrative and clerical tasks, ensuring the office runs efficiently while supporting various departments. If you thrive in a dynamic setting and take pride in keeping things running smoothly, we’d love to hear from you.

Responsibilities

• Greet Visitors and Manage Reception : Welcome visitors warmly, ensure they sign in for security purposes, and direct them to the appropriate team member or meeting location.
• Answer General Inquiries : Serve as the main point of contact for incoming calls and visitors, addressing questions professionally and routing inquiries to the right person or department.
• Maintain Reception and Common Areas : Keep the reception desk and shared spaces organized, tidy, and inviting at all times.
• Manage Incoming Calls : Answer calls promptly and courteously, transferring or taking messages as needed to ensure timely follow-up.
• Provide Accurate Information : Offer clear and up-to-date information in person, by phone, or via email regarding office operations, policies, and services.
• Receive and Distribute Mail and Deliveries : Handle all incoming mail and packages, maintaining accurate records and ensuring prompt distribution.
• Take Inventory and Restock Supplies : Monitor office and kitchen supplies, reorder as necessary, and keep supplies organized and accessible.
• Maintain Filing System : Organize and maintain digital filing systems using Microsoft Office Suite, ensuring records are accurate and easily accessible.
• Support Real Estate Department Sponsor Relations : Assist with sponsor relations tasks by maintaining communication and supporting logistics for sponsor-related initiatives.
• Assist with Administrative Tasks : Provide general administrative support, including scheduling, data entry, and event coordination, to ensure smooth office operations.

Qualifications

2+ years of office administration experience

Bachelor’s degree in Business Administration, Marketing, or related field (preferred).

Proficiency with Microsoft Office Suite and database systems

Strong verbal and written communication skills

Excellent interpersonal skills and a customer-service mindset

Strong time management skills with the ability to prioritize and multitask effectively

Compensation and Benefits

The Receptionist position is a full-time, non-exempt role based in our Irvine, CA office (2603 Main Street, Suite 1050).

Compensation :

Hourly Rate : $25–$28 per hour (based on experience and qualifications)

Benefits :

401(k)

Health, dental, and vision insurance

Health savings account (HSA)

Life insurance

Paid time off

About Us

Founded in 2014, 1031 Crowdfunding is a leading real estate investment and asset management firm. We offer a full suite of real estate investment opportunities—including DSTs, real estate funds, Opportunity Zone Funds, and more—designed to meet the diverse needs of today’s investors. Our proprietary online platform makes it easy for investors to explore, evaluate, and invest in institutional-quality real estate opportunities—all in one place. With a commitment to innovation, client success, and long-term value creation, we’re redefining how investors access and experience real estate investing.