Medical records Jobs in Sunnyvale, CA

Salary : $128,385.00 - $176,334.00 AnnuallyLocation : CA 95020, CAJob Type : Full-timeJob Number : FY 24 / Department : City AdministrationDivision : City Clerk's OfficeOpening Date : 04 / 28 / 2025Closing Date : 5 / 27 / 2025 5 : 00 PM Pacific$128,385 - $176,334 Annually, Plus Excellent BenefitsThe City of Gilroy is an equal opportunity employer and supports workforce diversity, equity, inclusion and belonging. Join our team!ABOUT THE POSITIONThe Council Services, Records, & Elections Manager (CSREM / City Clerk) is a management-level Officer in the Administration Department, City Clerk's Office. The City Clerk attends and provides support for all meetings of the City Council. The CSREM / City Clerk is responsible for noticing of hearings and meetings, recording and maintaining a record of all proceedings, ordinances and resolutions, including all written contracts and official bonds, indexed and available for public inspection; is custodian of the City Seal; administers oaths or affirmations, takes affidavits and depositions pertaining to the affairs and business of the City and certifies copies of official records; serves as the City's Election Officer; coordinates and / or responds to requests for records; complies with the Open Government Ordinance; and performs other duties consistent with the Charter as may be required by the Council. Consistent with the Charter, the CSREM / City Clerk shall follow the administrative direction of the City Administrator related to the day-to-day work of the office. The CSREM / City Clerk is an at-will, exempt, management level position appointed by, and serving at the pleasure of, the City Council.THE TEAMThe City Administration team is a small close-knit group with a strong sense of camaraderie. We leverage our individual experience and expertise for collaborative problem solving and we enjoy discussing, learning, and planning new programs and how they can be strategically implemented.FIRST YEAR PROJECTSDevelop and provide regular staff training on the agenda process for Council, Board & Commission meetings.Coordinate the process to fill vacancies on City Boards, Commissions and Committees.Provide staff support to the Open Government Commission and coordinate the quarterly commission meetings.Develop Standard Operating Procedures for various processes and use technology to streamline wherever possible.Continue with implementation of new CivicPlus agenda management software.THE IDEAL CANDIDATE WILL : Be a team player and proactively communicate and support the city organization in a positive, can-do manner.Be highly organized with strong attention to detail.Have a high-level of emotional intelligence in professional relationships and work team interactions.Have a strong understanding of municipal government operations and procedures with knowledge of State and municipal laws regarding maintaining official records, public disclosure, and elections.Be an action-oriented person who shows initiative and anticipates the next task to be completed.Be a strong project manager who is self-driven to complete projects by established deadlines.Be technologically savvy with strong computer skills (Microsoft Office Suite) and experience utilizing a robust record keeping and agenda management systems.Be flexible and adaptable to changing priorities and interruptions throughout the workday.Excel in a fast-paced, demanding work environment.Anticipate the needs of the customer, as well as internal team members, in getting the job done.Make a strong commitment to the Gilroy organization and community.Develop and direct the implementation of goals, objectives, policies, procedures, and work standards for the City Clerk's Office.Prepare and complete public noticing of hearings and meetings.Prepare and direct the distribution of Council agenda

after Council meetings to ensure that appropriate actions are taken, questions answered, and individuals notified.Develop a Citywide, computer-based records management system.Answer questions regarding City activities, policies, and regulations. Distribute and process election documents.Coordinate the formation of assessment districts.Prepare and monitor the budget for the City Clerk's office. Coordinate official filing for Fair Political Practices Commission documents.Evaluate and assign work to assigned clerical and / or support personnel and provide for their training and professional development.Be responsible for the morale and productivity of the City Clerk's office. Interpret City and Department policies and procedures to assigned employees.Provide varied staff assistance to the City Administrator, including providing agenda support for agenda review and other similar meetings, ensuring for agenda production consistent with direction received, attending assigned meetings, proactively communicating matters related to the City Clerk's office, obtaining information from various departments and conducting studies and projects related to any City function as directed.Coordinate City Clerk activities with those of other City departments to ensure completion of the work.Maintain records of Campaign Statements distribute and file same on all elected officials as required by law.Provide staff support directly, or through delegation to City Clerk's Office staff, to the Mayor and City Council as requested. Support work includes items such as opening and evaluating mail, scheduling meetings, organizing files, preparing correspondence, gathering information, ordering supplies, coordinating training and / or conference registration, etc.Ensure that the City Council, City Clerk, and Boards & Commissions aspects of the City website are current.Comply with the Open Government Ordinance.Serve as Staff Liaison to Open Government Commission. Prepare agendas and minutes and attend quarterly meetings.Coordinate and / or respond to Public Records Act requests for records and

Public Records Act log and ensure compliance as required by Public Records Act.Administer procedure for recruitment of City Council appointed Boards, Commissions, and Committees and maintain Local Appointments List as required by the Maddy Act.Perform other related work as requested by the City Council or City

to graduation from a four-year college with a bachelor's degree in public administration, political science, or other related field of study. Additional responsible administrative experience with a municipal agency may be substituted for the required education on a year-for-year basis to a maximum equivalent of two years of higher education. A Bachelor's degree is preferred.Three years of experience as a City Clerk or other similar experience which has included high-level administrative responsibilities, personnel and budgeting experience and significant public contact experience.One year of supervisory level experience which has included the supervision, evaluations, and training of assigned support staff.Possession of a Certified Municipal Clerk (CMC) designation by the International Institute of Municipal Clerks.Possession of a Municipal Master Clerk (MMC) designation by the International Institute of Municipal Clerk preferred and may be required as a future professional development goal.Strong technology skills related to the work of the City Clerk's office.Attention to detail is essential.Possess and maintain a valid California Driver License and a safe driving record necessary to operate assigned vehicle(s). Pass an employment background check, including a Department of Justice criminal record check.Note : To foster teamwork and collaboration in the department, organization-wide, and in the community, this full-time position works on-site / in-person.APPLICATION PROCESSIf you are interested in pursuing this exciting career opportunity, please attach and submit the following required items with your electronic NEOGOV application : City of Gilroy employment application including supplemental question responsesA cover letter expressing your interest in the Gilroy CSREM / City Clerk positionA detailed resume that highlights your related skills and experienceCity Application Form - Candidates must complete the NEOGOV City of Gilroy application form for this position and submit online. Please prepare attachments prior to completion of the NEOGOV application as incomplete applications will not be accepted.Apply Online : Go to . You can apply online by clicking on the job title you are interested in and clicking on the "Apply" link. After viewing the Job Description, click the 'Apply' tab. If this is the first time you are applying using our online job application, you will need to create an account and select a Username and Password. After your account has been established, you can import your resume from LinkedIn, upload it from a saved document on your computer, or manually enter your personal information. This application will be saved and used to apply for future job openings.Recruitment Schedule - Key Dates

• Application Closing Date : Tuesday, May 27, 2025 at 5 : 00 pmFirst Round Interview Panel : Tentatively scheduled for Thursday, June 12, 2025Second Round Interview : TBDTarget Start Date : July, 2025(
• Note : The examination process / schedule may be changed as needed by the City.)Only complete application packets will be reviewed. Only the most qualified applicants with the most relevant experience and education will be invited to continue in the selection process. In addition, final candidates for the position are required to pass an employment background check, State of California Department of Justice criminal records check, medical evaluation, and drug screen (includes testing for psychoactive marijuana metabolites), given at the City's expense, prior to appointment. If special accommodations are necessary at any stage of the selection process, please contact the Human Resources Department right away .Attention : Communication regarding your status in this recruitment process will be conducted via e-mail. Be sure to include an e-mail address on the employment application. Applicants are responsible for notifying Human Resources of any changes to an e-mail address and / or other contact

CITY OF GILROY IS AN EQUAL OPPORTUNITY EMPLOYERAND SUPPORTS WORKFORCE DIVERSITY, EQUITY, INCLUSION, AND BELONGING.COMPENSATION, BENEFITS, AND ADDITIONAL INFORMATIONPersons appointed to this position on a full-time basis will receive the following benefits : Health Allowance and Flexible Benefits PlanDepending upon the number of dependents the health allowance ranges from $939.36 to $2,480.68 per month for core health benefits. Subject to specific rules, a cash back program is also available with proof of other medical coverage. City employees participate in the PERS Health Program, and may choose their medical coverage from a variety of providers. The City's flexible benefits plan includes medical and dental coverage as core benefits. A range of optional benefits including vision care and medical and dependent care accounts are also available. A term life insurance policy equal to annual salary, long-term disability plan, and an employee assistance plan are provided at City expense.Other BenefitsThe City currently offers the PERS 2.5% at 55 pension plan for "classic" members and 2% at 62 for "new" members. Currently, the City pays the full employer portion of the retirement contribution for "classic" members and 50% of the total normal cost for "new" members. The "classic" member contribution of 8% is a pre-tax payroll deduction; "new" members shall pay 50% of the total normal cost as set by CalPERS. Anyone hired on or after January 1, 2013 will be subject to the applicable provisions, retirement formulas, and plan benefits / restrictions associated with the Public Employees' Pension Reform Act of 2013.Vacation, Sick Leave, HolidaysAnnual vacation ranges from two to four weeks per year, based on years of City of Gilroy service. Employees accrue eight hours of sick leave each month. Employees receive 44 hours of personal leave time and 56 hours of administrative leave time in July of each fiscal year which must be used during the fiscal year. The City observes 11 paid holidays each year.Medicare / Social Security Employees participate in Medicare (1.45% for both the employer and employee) as this is a mandated federal program. City of Gilroy does not participate in Social Security.PayrollAll City employees are paid monthly, on the first business day of each month for the prior calendar month via direct deposit.RepresentationThis is an exempt, at-will, unrepresented, confidential position01 The supplemental information that you provide will be evaluated along with your completed application. This includes the required documents (i.e. cover letter, resume, or certifications) and responses to the supplemental questions below. Some questions may include multiple parts (i.e., (a), (b), (c), (d), etc.). Please make sure to address each part of the question in your answers.Responses to the supplemental questions that indicate, "see resume" are considered incomplete. The information you provide will be used to further identify those applicants who are best qualified to continue in the selection process for this position.Note : Failure to provide all of the required documents will result in the application being rejected as incomplete. Please refer to the "Application Process" section of the job announcement for required documents.By checking the 'Yes' response below, I indicate that I have read these instructions under "Application Process" for submitting a complete application and have attached all the required documents. I understand that written responses to the supplemental questions along with attachments as noted in the job announcement are required in order to evaluate my qualifications for this position and for my application to be considered complete. Yes No 02 Please describe your public service experience to include any work experience in a City Clerk's Office managing official records, coordinating public meetings and working closing with elected officials and city management. 03 Please describe your experience coordinating an election process, assisting candidates, and working closely with the County Registrar of Voters. 04 Describe your specific supervisory experience (include the number of employees supervised, dates, and employer), training, and / or skills you possess which have prepared you to supervise and manage staff. If none, put N / A. 05 Please describe your technology skills and include your proficiency level with the Microsoft Office Suite, agenda processing software, public meeting software, and records management software. 06 Specifically, why are you interested in the Council Services, Records, & Elections Manager (CSREM / City Clerk) position with the City of Gilroy? Required Question