Medical secretary Jobs in Norfolk, VA

My client, a reputable healthcare company in Norfolk, VA, is hiring for an Administrative Secretary with competitive pay and growth opportunity!

Job Description:

• Performs various administrative duties, including answering phones, handling correspondence to include subpoenas, scheduling meetings.
• Manage physician calendars, schedule lectures and meetings accordingly, manage surgical postings, etc.
• Inform staff and physicians of any conflicting appointments.
• Assist with scheduling clinic operations to include answering incoming calls, schedule appointments, and obtain demographic information to process into the E H R as needed.
• Review, edit, and proof electronic dictations (physician office notes), fax office notes to referring physicians once completed.
• Transcribe physician letters using dictaphonel Format and proof for grammar and punctuation.
• Open and distribute incoming and outgoing mail.
• Manage all legal matters regarding pending court cases.
• Coordinate depositions and times for court appearances.
• Responsible for preparation of all Power Point presentations.
• Assist with manuscripts and journal articles as needed.
• Assist with Surgery Scheduling as needed.
• Responsible for all travel arrangements, and travel reimbursements through Chrome River.
• Serves as back up assistance for adjacent faculty.

Qualifications to Apply:

• Prefer someone who has supported an executive
• Highly detail oriented
• Able to pivot quickly
• Able to anticipate the Chairman's needs
• Able to stay on task
• Able to handle constructive criticism well.

APPLY NOW!!!!!

Job Type & Location

This is a Contract to Hire position based out of Norfolk, VA.

Pay and Benefits

The pay range for this position is $ - $

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Norfolk,VA.

Application Deadline

This position is anticipated to close on May 31, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.