Medical secretary Jobs in Phoenix, AZ

Salary : $49,043.00 - $64,983.00 Annually

Location : Scottsdale, AZ

Job Type : Full-Time

Job Number : 100383-250715

Department : Recreation

Opening Date : 07 / 15 / 2025

Closing Date : 7 / 29 / 2025 11 : 59 PM Arizona

Definition

Definition : Under general supervision of the Office Manager or Assistant Director, provides administrative support for the department and assists in achieving the overall department goals and objectives. Provides mentoring to the clerical job class staff and assists with a variety of administrative office tasks and special projects that ensure the efficiency and improvement of department practices and procedures. This job class is treated as FLSA non-exempt.

Distinguishing Features : The Secretary job class is distinguished from the Clerk job classes by emphasis on more complex clerical and administrative tasks. Assists the Office Manager with mentoring the Clerk staff and has no supervisory related tasks.

Essential Functions : Essential functions may vary among positions and may include the following tasks and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not intended to be comprehensive list of tasks performed by all positions in this classification.

Examples of Tasks

1. Administration : Provides direct administrative support to the Office Manager, department managers and overall department operations.

• Protects access and dissemination of confidential department information.
• Performs more complex administrative assignments including processing PeopleSoft financials, requisitions and Time & Labor.
• Processes and catalogues work orders. Maintains a work order filing system.
• Provides recommendations to the Office Manager and / or department managers regarding overall operation of the department including practices and procedures, streamlining work processes, decreasing turnaround times, and working cooperatively to improve the quality of the department operations.
• Acts as point-of-contact for department Purchasing Card (P-Card) request with Director Approval for travel, food, office supplies, etc.

2. Office Tasks : Prioritizes clerical and administrative workflow and performs required tasks in an accurate, timely and professional manner.

3. Special Projects : Assists the Office Manager and / or department managers f with special projects as assigned by the Director or designee.

4. Miscellaneous : Performs other job-related duties as assigned by the Office Manager, Director or designee.

5. Assists with coordinating teambuilding and training events for department staff.

Knowledge, Skills, Abilities and Other Characteristics :

Minimum Qualifications

Special Requirements

SRPMIC is an Equal Opportunity / Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required : 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License / certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods :

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS / BIA Form-4432 is not accepted.

Your Tribal ID / CIB must be submitted to HR-Recruitment-Two Waters.

The SRPMIC offers a comprehensive benefit package including medical, dental, vision, life, disability insurance, and a 401(k) retirement plan. In addition employees enjoy vacation and sick leave and 13 paid holidays.