Office administrative assistant Jobs in Austin, TX

COMPANY OVERVIEW

SICE's main asset is its team. The high professional level of our employees ensures the quality in our services.

With almost 2,500 employees worldwide, SICE promotes human development providing opportunities for the development and improvement through training and participation in multidisciplinary and multicultural groups. Talent, initiative, commitment, and enthusiasm, are common characteristics of the people who build our team.

ADMINISTRATIVE ASSISTANT JOB SUMMARY

We are seeking an administrative professional to assist and support with day-to-day clerical operations such as filing paperwork, managing correspondence, answering phone calls, and maintaining organized records.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintaining accounts payable current balances :
• Verify and enter Purchase Order and Invoices in company's accounts payable system.
• Verify Job cost allocations
• Interaction with vendors to update account balances, request credits, and / or required paperwork.
• Assist end of month closing procedures, general ledger, and profit / loss reports
• General Office Maintenance :
• Cover reception area during business hours
• Receive and provide general support to visitors
• Exhibits polite and professional communication in person, phone, e-mail, and postal mail.
• Answer and direct phone calls
• Coordinate shipment of supplies
• General office purchases
• Maintain organized inner office procedures
• Submit and reconcile expense reports
• Draft and review outgoing correspondence
• Draft and document Project Submittals and relevant documents.
• Document all incoming and outgoing correspondence.
• Respond to inquiries as required.
• Assist in the preparation of invoices and reports
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.

EDUCATION

PREFERRED SKILLS AND EXPERIENCE

CONDITIONS OF EMPLOYMENT

WHY JOIN US? WE HAVE MANY BENEFITS :

READY TO JOIN THE TEAM?

You may upload your resume on your online application in the following formats to the link provided at the very top of the page. As well as remit via email to HR-USA@sice.com

No phone-calls, please.

SICE, Inc. is an Equal Opportunity Employer, Drug-Free Work Place