Office administrative assistant Jobs in Lubbock, TX

Job Title

Performs a wide variety of difficult clerical and secretarial duties.

Essential Functions

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes;
• Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
• Take and transcribe minutes from various meetings;
• Greet visitors by phone and in person and ascertain nature of business, provide assistance or referral, and explain policies and procedures;
• Schedule appointments and maintain a calendar;
• Open, review, and route mail according to contents;
• Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and set-up meeting room and refreshments;
• Make travel arrangements and reservations;
• Maintain department files and records;
• Compile information from records and prepare reports;
• Prepare vouchers to pay department expenses, maintain office supplies, maintain a cash fund;
• Prepare and maintain personnel records including personnel action forms and timesheets, prepare and submit records required for payroll processing, review payroll records for accuracy and compliance with policies, input time records for biweekly payroll;
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
• Perform related duties as required.

Qualifications

Completion of a high school diploma or the equivalent with an additional three to six years of increasingly responsible secretarial experience; or any combination of relevant education and experience which provides the following : Valid Current Driver's License

Knowledge and Abilities

Knowledge of :

Ability to :

Physical Requirements : Maintain the ability to :

The City of Lubbock provides a comprehensive, cost effective, health and welfare package.

The job is located at Police Headquarters, TX.