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Office administrative assistant Jobs in Quincy, MA

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Office administrative assistant • quincy ma

Last updated: 3 days ago

Administrative Assistant

Boston Pads LLCBoston, MA, US
$60,000.00 yearly
Full-time

Leading Boston real estate tech platform is seeking a Administrative Assistant.Candidates should not only be able to work independently, but also thrive in a team environment with a team-player att... Show more

Administrative Assistant

00036 Columbia Mgmt Invst Adv LLCBoston, Massachusetts
Full-time +1

We are seeking a highly organized, proactive Administrative Assistant to support a dynamic, cross-functional team in a fast-paced, high-visibility environment.This role serves as a critical partner... Show more

Administrative Assistant

Aya HealthcareBoston, MA, United States
Full-time

Operations Supervisor supervises, coordinates, and monitors administrative and financial operations for the assigned department(s).Directly supervises professional and clerical staff and is the adm... Show more

Benefits Coordinator / Administrative Assistant

South Shore StaffingBraintree, MA, United States
Full-time

Benefits Coordinator Non-Profit Braintree Ma.The Benefits Coordinator's primary responsibility is to provide administrative support to the Benefits Department.Other key responsibilities include sup... Show more

Administrative Assistant I - Boston Municipal Court Administrative Office

Massachusetts Trial CourtBoston, Massachusetts, United States
$53,308.58 yearly
Full-time

Administrative Assistant I - BMC Admin office.This position is designated as a Union position.All new hires must start at the entry level rate for this role per the collective bargaining agreement/... Show more

Administrative Assistant

Sunrise SystemsBoston, Massachusetts, United States
Temporary
Quick Apply

Position Title: Administrative Assistant.Hybrid role: MUST be local to Boston and able to do a 4-1 schedule.Sr leadership in a large organization.Managing multiple Sr leadership calendars.Schedulin... Show more

Administrative Assistant

Sigma Systems, Inc.Boston, Massachusetts, United States
Full-time +1
Quick Apply

Administrative Assistant, Boston, MA, 4-month Contract.Administrative Assistant to work on-site with our team located in Boston, MA.Coordinate and support departmental events including Graduation D... Show more

Administrative Assistant

LinQ GlobalBoston, MA, Massachusetts, USA
Temporary

Position: Administrative Assistant</p> <p>Location: Boston, MA 02116</p> <p>Duration: 6-Month Contract (Possible Extension)</p> <p> </p> <p>Job ... Show more

Administrative Assistant

Hub Technology GroupBoston, MA, US
Part-time +1
Quick Apply

Month Contract - On Site - Boston MA.Healthcare / Hospital Experience Required.Administrative professional is responsible for handling inbound and outbound communications for hosptial registration.... Show more

 • Promoted

Sr. Administrative Assistant

1200 The General Hospital CorporationMA,Boston
$20.84 hourly
Full-time

Site: The General Hospital Corporation.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to a... Show more

Operations Program Administrative Assistant

JPNDC Jamaica Plain Neighborhood Development CorporationBoston, MA, USA
$55,000.00 yearly
Full-time
Quick Apply

Jamaica Plain Neighborhood Development Corporation (JPNDC) is a grassroots community development corporation anchored in 49 years of community organizing and resident leadership.We seek to help tra... Show more

Administrative Assistant

Action for Boston Community DevelopmentRoslindale, Massachusetts, US
$39,912.60 yearly
Full-time
Quick Apply

The Administrative Assistant I performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assistin... Show more

Administrative Assistant (In Office)

95-2566122 First American Title Insurance Co100 Federal Street, Ste 300, Boston, MA 02110
Full-time

Join a team that puts its People First! As a member of First American's family of companies, National Commercial Services provides single-point service for simple to multi-property/multi-state nati... Show more

HRIS Analyst & Administrative Assistant

Axelon Services CorporationBoston, MA, United States
Temporary

HRIS Analyst & Administrative Assistant Boston, MA 5+ Month Contract.HRIS Analyst & Administrative Assistant to the Human Resources Division Chief, filling in for staff member on leave.HRIS Analyst... Show more

Senior Administrative Assistant

LJ WledingBoston, MA, USA
Remote
Full-time
Quick Apply

Position: Senior Administrative Assistant.LJ Welding Automation is a global leader in welding automation and material handling solutions.With a presence in over 55 countries, LJ specializes in cust... Show more

Senior Administrative Assistant

2200 The Brigham and Women's Hospital, Inc.MA,Boston
$20.84 hourly
Full-time

Site: The Brigham and Women's Hospital, Inc.Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts... Show more

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Administrative Assistant

Administrative Assistant

Boston Pads LLCBoston, MA, US
30+ days ago
Salary
$60,000.00 yearly
Job type
  • Full-time
Job description
Benefits:
  • Paid time off
  • Bonus based on performance
  • Training & development


JOB DESCRIPTION

Leading Boston real estate tech platform is seeking a Administrative Assistant. Candidates should not only be able to work independently, but also thrive in a team environment with a team-player attitude. Looking for candidates who are effective at multi-tasking in a fast-paced & professional work environment. Position will perform a variety of administrative, marketing & related duties and will report directly to Upper Management. Opportunities for higher advancement from this position are also available to the right candidate.



RESPONSIBILITIES

This candidate would make sure the executives stay focused on revenue, growth, and key decision-making while handling most of the day to day operations. This would include managing and optimizing calendars, prioritizing meetings that drive deals, agent performance, and business expansion. They control communication flow—screening emails, responding where appropriate, and escalating only what requires executive attention.

The role is highly proactive—anticipating needs, preparing data (market insights, listing performance, pipeline updates), and ensuring the executive walks into every meeting fully prepared and positioned to win.

They also help enforce structure across the organization by:

  • Keeping teams accountable
  • Ensuring systems in place are high functioning, working with the tech team to implement changes or new tech additions
  • Supporting execution of new initiatives, training, and process changes
  • Assist with administration of all regulatory compliance tracking and correspondence
  • Prepare Purchase Orders, actively negotiate pricing and place orders with vendors
  • Assist in handling marketing inquiries and drafting presentations and agreements accordingly
  • Assist EVP with operational efficiencies


QUALIFICATIONS



  • Excellent organizational and project management skills with the ability to prioritize multiple responsibilities
  • Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook (Adobe Creative Suite is a plus)
  • Ability to handle confidential and time-sensitive information with discretion and sound judgment
  • Open and adaptable to new technologies, including social media and recruitment marketing tools
  • Exceptional attention to detail, initiative, and follow-through
  • Strong written and verbal communication skills
  • High level of autonomy and resourcefulness with a proactive problem-solving mindset
  • Ability to work effectively under deadlines and interact with all levels of the organization
  • Willingness to take full ownership of responsibilities
  • Strong character, professionalism, and ethical standards
  • Familiarity with real estate concepts is a plus - real estate license preferred or willingness to obtain one
  • Valid driver’s license required

At its core, the Administrative Assistant is responsible for eliminating inefficiencies, tightening operations, and increasing speed, allowing the executives and the company to operate at the highest level possible.


If you're enthusiastic about organization, communication, and being a reliable part of a professional team, we’d love to hear from you. Submit your resume and a brief cover letter outlining your interest in the role and any relevant experience.
This is an excellent opportunity for someone looking to grow their administrative or HR career in a vibrant real estate office environment with a supportive team.