Office administrator Jobs in Burbank, CA

Job Description

Job Description

About Popow

Popow (https : / / popow.ai) is an AI-powered creator platform connecting micro and nano TikTokers (1K–50K followers) with brands to produce viral, authentic content at scale.

Born from Samyang Foods’s innovation initiative, Popow now operates independently to accelerate the creator economy opportunity, helping creators turn ideas into income and helping brands launch organic, data-driven viral campaigns without agency overhead.

Role Summary

The Office Administrator will be responsible for coordinating all administrative activities related to the set up and ongoing operations of our office. This includes vendor coordination, office set up, documentation, compliance support and general administrative duties. The ideal candidate is proactive, organized, and comfortable wearing multiple hats in a fast-evolving environment.

What You’ll Do

Office Setup & Coordination

Assist leadership with office lease, procurement, and vendor management (IT, utilities, furniture, supplies, etc.).

Coordinate logistics for setting up the physical office – including space planning, furniture installation, and equipment setup.

Manage vendor and service provider relationships to ensure timely delivery and installation.

Administrative & Operational Support

Organize and maintain company records, correspondence, and filing systems (digital and physical).

Support entity formation documentation, business registration, and compliance tracking.

Handle incoming and outgoing communication — mail, email, phone calls, and scheduling.

Assist in creating internal policies and office procedures as the organization grows.

Manage inventory of office supplies and maintain budgetary control.

HR & Onboarding Support

Support the HR function by coordinating recruitment schedules, onboarding new hires, and maintaining employee records.

Help set up payroll systems, benefits enrollment, and compliance documentation (as applicable).

Finance & Vendor Coordination

Process invoices, expense reimbursements, and petty cash management.

Liaise with accountants, consultants, and external service providers for bookkeeping and compliance needs.

General Support

Assist management in ad-hoc projects and provide administrative support to various departments.

Contribute to building a positive office culture and ensuring a productive work environment.

What You’ll Bring

Bachelor’s degree in Business Administration, Management, or a related field.

2+ years of administrative operations experience (startup or small business experience a plus).

Bilingual in English and Korean preferred.

Strong organizational and multitasking skills, with excellent attention to detail.

Proficient in MS Office, Google Workspace, Notion, Slack; experience with project management or accounting tools a plus.

Comfortable leveraging AI assistants and automation tools to optimize workflows.

Ability to handle confidential information with discretion.

Self-starter with a proactive approach and ability to work independently in a fast-paced setup environment.

Why Join Us

Base Salary : USD 65k - 80k / year

High-performance, high-reward culture

Join a fast-moving startup shaping the next generation of viral brand–creator collaboration.

Full healthcare provided

Mobile / Cell phone allowance support

Location

Based at Popow Inc. Office of LA county in California

Office Location : MAR VISTA, LA county

The base salary for this position is between $65,000.00 and $80,000.00 per year. Actual compensation will depend on a variety of factors, including qualifications, experience, and location. This position may also be eligible for additional compensation and benefits, including an annual incentive bonus, medical / dental / vision insurance, life insurance, PTO / FTO, and a 401(k) plan with company match.

Equal Employment Opportunity Employer :

Popow is committed to providing equal employment opportunities to all individuals. We do not discriminate in employment decisions on the basis of race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws.