Office administrator Jobs in Honolulu, HI

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

Your Opportunity

Stantec is seeking a motivated and detail-oriented Office Engineer, Construction Coordinator to join our team in supporting a major transit project. This is an excellent opportunity for a collaborative team player with strong communication, analytical, and problem-solving skills to contribute to the successful delivery of this major infrastructure project. The successful candidate will possess at least five years’ of office engineering or construction administration experience.

Your Key Responsibilities

• Update and utilize Unifier Contract Management Software.

• Review, track, process and distribute submittals, RFI’s, RFC’s, design submittals, shop drawings, product data, and work plans.

• Review submittals, deliverables and other construction documents for completeness and accuracy.

• Receive, record and compile review comments. Maintain a list of submittals, deliverables and other construction documents.

• Report on progress of submittal, RFI, and design submittal reviews at progress meetings.

• Maintain a set of progress prints of all drawings and specifications that include but are not limited to scope and contract drawings, design progress drawings, shop drawings, contract specifications.

• Prepare work plans, drawings, safety guidelines, maintenance requirements, training requirements, specifications, estimates, and operational needs.

• Analyze data, specifications, and drawings/blueprints.

• Assist in monitoring work for compliance with schedule, budget, technical, safety, and legal requirements.

• Review new rules, regulations, and codes for project applicability.

• Prepare technical reports, feasibility studies, economic analyses, and correspondence.

• Interpret contract specifications, codes, and safety orders.

• Assist in coordinating services with outside agencies.

• Maintain projects files and records.

• May require field work.

Your Capabilities and Credentials

• Proficiency in using Microsoft Word, Excel and Power Point software.

• Willingness to learn new tools/systems and processes.

• Attention to detail and good record keeping skills.

• Good interpersonal, verbal, and written communication skills.

• Ability to collaborate in a project team setting and to engage in creative and critical thought.

• Ability to prioritize workloads to meet deadlines.

• Microsoft Power BI, Tableau or other data analytics experience is a plus.

Education and Experience

• Bachelor’s degree in Engineering, Construction Administration, or related field.

• A minimum of five (5) years of construction administration experience.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

#ProjectManagement

Pay Range:

• Locations in CO, HI, IL, MD & Various CA, NJ, VA Areas-$79,000.00 - $114,500.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | HI | Honolulu
Organization: 2199 Transpt-US PMCM-Honolulu HI
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 15/07/2026 11:07:42
Req ID: 1006774

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.