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Office administrator Jobs in Huntington Beach, CA

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Office administrator • huntington beach ca

Last updated: 8 hours ago
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Executive Personal Assistant & Office Administrator

Executive Personal Assistant & Office Administrator

StartupOrange County, CA, United States
Full-time
We are seeking a proactive, resourceful, and detail-oriented.Executive Personal Assistant & Office Administrator.CEO and contribute to the smooth operation of both our Irvine office and the CEO's p...Show moreLast updated: 17 days ago
Part Time Medical Office Administrator

Part Time Medical Office Administrator

Anderson Sport and WellnessNewport, CA, US
Part-time
Quick Apply
Join a Premier Holistic Physical Therapy and Wellness Clinic in Newport Beach At Anderson Sport and Wellness, A Physical Therapy Corporation , we’re more than a clinic—we're a community...Show moreLast updated: 30+ days ago
Office Administrator

Office Administrator

VANCE LPSanta Ana, CA, US
Full-time
Santa Ana, dedicated to saving lives and property with preventative earthquake safety measures.We develop, manufacture and sell a variety of automatic gas shutoff valves that activate and shut off ...Show moreLast updated: 30+ days ago
Office Administrator / Front Desk / Scheduler

Office Administrator / Front Desk / Scheduler

Charles W Moniak, MD, IncNewport Beach, CA, US
Full-time
Office Administrator / Front Desk (Newport Beach).Busy OB / GYN medical office in Newport Beach is looking for a front office administrator and front desk coordinator / receptionist / scheduler.Handling fr...Show moreLast updated: 25 days ago
Database Administrator

Database Administrator

Harbinger MotorsGarden Grove, California, USA
Full-time
Harbinger is an American commercial electric vehicle (EV) company on a mission to transform an industry starving for innovation. Harbingers best-in-class team of EV battery and drivetrain experts ha...Show moreLast updated: 2 days ago
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Payroll Administrator

Payroll Administrator

Robert HalfGarden Grove, CA, US
Full-time
We are looking for a skilled Payroll Administrator to join our team in Garden Grove, California.In this role, you will play a key part in ensuring accurate payroll processing, compliance with relev...Show moreLast updated: 19 days ago
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Payroll Administrator

Payroll Administrator

Professional Search Group - OCOrange, CA, US
Full-time
Professional Search Group (PSG).This is a temporary assignment for approximately 3-4 months.Since 1978, this organization has been a regional leader in steel fabrication and installation, specializ...Show moreLast updated: 18 days ago
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Sale Administrator

Sale Administrator

Zero Impact SolutionsCosta Mesa, CA, US
Full-time
We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic...Show moreLast updated: 30+ days ago
AP Administrator

AP Administrator

Encore AerospaceHuntington Beach, CA, United States
Full-time
JOB SUMMARY Maintain the accounts payable and accounts receivable processes for the company.SUMMARY OF JOB DUTIES - Essential Functions (Other duties and projects may be assigned or requested.Reas...Show moreLast updated: 14 days ago
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Office Administrator

Office Administrator

Heart CPROrange, California, United States
Part-time
Quick Apply
We are seeking a reliable and organized.The ideal candidate will be proficient in Microsoft Office applications, have experience modifying and updating WordPress websites, and possess excellent pho...Show moreLast updated: 8 hours ago
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Payroll Administrator

Payroll Administrator

AppleOneHuntington Beach, CA, US
Full-time +1
We are seeking a reliable and detail-oriented Payroll Administrator to support our payroll operations.This role plays a vital part in ensuring accurate, timely payroll processing and employee recor...Show moreLast updated: 3 days ago
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Accounting Administrator

Accounting Administrator

StaffmarkSanta Ana, CA, US
Part-time
Start a flexible opportunity with Staffmark and bring your accounting skills to a reputable company that values your time and expertise. We are currently seeking a Part-Time Accounting Administrator...Show moreLast updated: 8 hours ago
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Database Administrator

Database Administrator

AMEN CLINICS, INC., A MEDICAL CORPORATIONCosta Mesa, CA, US
Full-time
The Database Administrator assists with development and maintenance of SQL databases and development of business intelligence applications, DBA responsibility including data modeling, performance, ...Show moreLast updated: 30+ days ago
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Office Manager

Office Manager

No. 1 CollisionCosta Mesa, CA, US
Full-time
Reporting directly to the GM, this position is responsible for overseeing daily administrative operations, with a strong emphasis on payroll and accounting functions. The Office Manager will work cl...Show moreLast updated: 15 days ago
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Bookkeeper / Office Administrator (Construction)

Bookkeeper / Office Administrator (Construction)

Bf ConstructionWestminster, California, United States
Full-time
We are committed to delivering quality at every level—from the job site to the back office.As we continue to expand, we’re seeking a. Bookkeeper / Office Administrator.This role demands someone who ...Show moreLast updated: 4 days ago
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Systems Administrator

Systems Administrator

VirtualVocationsCosta Mesa, California, United States
Full-time
A company is looking for a Systems Administrator to manage and optimize core technology platforms.Key Responsibilities Develop and maintain integrations between Salesforce and third-party platfor...Show moreLast updated: 1 day ago
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Boutique Administrator

Boutique Administrator

AdeccoCosta Mesa, CA, United States
Temporary
Adecco Creative & Marketing has partnered with a luxury goods company to fill a boutique operations roles.Six month contract, Must be available to work. Reporting to the Boutique Director, the Clien...Show moreLast updated: 23 hours ago
People also ask
Executive Personal Assistant & Office Administrator

Executive Personal Assistant & Office Administrator

StartupOrange County, CA, United States
17 days ago
Job type
  • Full-time
Job description

Overview :

We are seeking a proactive, resourceful, and detail-oriented Executive Personal Assistant & Office Administrator to support our CEO and contribute to the smooth operation of both our Irvine office and the CEO's personal residence. This hybrid role is vital for maintaining efficiency and organization across multiple environments, requiring someone who is equally comfortable in a fast-paced corporate setting and a dynamic personal household. The successful candidate will work closely with the Lead EPA and must exhibit discretion, initiative, and a high standard of service in all interactions.

Responsibilities :

Office Administration (Corporate HQ) :

  • Greet visitors and manage front desk operations with professionalism and warmth.
  • Manage office supplies, deliveries, vendor relationships, and facility maintenance.
  • Organize and maintain clean, functional office spaces including meeting rooms.
  • Support HR and Events team with new hire welcomes and company celebrations.
  • Maintain office protocols and assist in workplace safety efforts.

Executive Support (Corporate HQ) :

  • Provide administrative support to the CEO, including calendar assistance, travel coordination, and confidential task handling.
  • Assist with ordering and delivery of CEO’s meals and other personal needs during office hours.
  • Coordinate logistics for internal meetings and virtual calls.
  • Support with client gift purchasing, toll road account maintenance, and expense reconciliation.
  • Act as a secondary point of contact for the CEO in collaboration with the Lead EPA.

    • Personal Assistant Duties (CEO’s Residence & Offsite) :

  • Coordinate home maintenance schedules and serve as liaison with household vendors and staff.
  • Manage calendar and payment coordination for residential vendors and service providers.
  • Maintain organization in key areas of the home.
  • Run personal errands, including dry cleaning pick-up, grocery shopping, and miscellaneous offsite needs.
  • Assist with planning and executing 1–2 annual weekend events or celebrations at the CEO’s residence.

    • Special Projects :

  • Oversee and execute special projects as assigned by the CEO or other executives, ensuring timely and high-quality delivery. Including, but not limited to : credit card reconciliation, toll roads account management, client gift purchases
  • Supporting culture-building initiatives, and creating a welcoming office atmosphere for employees and visitors alike.

    • Required Skills & Qualifications (must-haves) :

  • 3+ years of experience in personal assistance, executive assistance, or a similar hybrid role supporting C-level executives (PA experience is highly preferred).
  • White-glove service mentality and a willingness to take initiative and adapt.
  • Strong multitasking and organizational skills with a proactive mindset.
  • Exceptional discretion, integrity, and ability to handle confidential matters.
  • Excellent communication and interpersonal skills.
  • Highly proficient in Microsoft Office, Google Suite, and Slack.
  • Valid driver’s license and reliable transportation for errands and home visits.

    • Working Environment & Compensation :

  • 70,000 – $80,000 annually (
  • DOE + evaluation for an increase after 90 days)
  • Gas and mileage reimbursement for all offsite duties and errands
  • Hybrid work environment (corporate office and CEO's residence)
  • Occasional evening or weekend support required (minimal)

    • Schedule : In Office (Irvine) :

    o Mondays & Fridays : 6 : 00 AM – 12 : 00 PM

    o Tuesdays – Thursdays : 6 : 00 AM – 3 : 00 PM (

  • occasional errands or offsite support as needed)

    • At CEO's Personal Residence :

    o Mondays & Fridays : 1 : 00 PM – 3 : 00 PM

    o (Other times as needed, including 1–2 weekends per year for special events)

    Benefits :

  • PPO Healthcare Coverage
  • Vision and Dental Insurance
  • 401(k) plan with a 4% match
  • Employee Assistance Program (EAP)
  • PTO+ sick pay + paid holidays
  • Paid Parental Leave
  • We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation / gender identity, or any other characteristic protected by applicable law.